Hybrid Executive Assistant

at Pipedrive

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $95,000 - $115,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Executive Assistant providing high-quality administrative support to senior leaders at Pipedrive. Ensuring day-to-day activities run smoothly and efficiently with a focus on executive support.

Responsibilities

• Provide day-to-day administrative support to assigned senior leaders, including diary and inbox management, meeting coordination, and prioritisation of commitments
• Manage domestic and international travel arrangements, preparing itineraries, logistics, and supporting documentation as required
• Prepare meeting materials, agendas, presentations, and briefing notes
• Build strong working relationships across teams to ensure effective scheduling, decisions, and communication
• Handle sensitive and confidential information with professionalism and discretion
• Support the Senior Executive Assistant in maintaining smooth operations within the Executive Office

Requirements

• Bachelor’s degree (or equivalent experience) preferred but not essential
• Experience supporting C-suite executives in fast-paced, global organisations
• Strong understanding of executive support practices, including diary, travel, and stakeholder management
• Strong organisational skills with meticulous attention to detail
• Ability to work with multiple stakeholders across time zones in a fast-paced environment
• Proficiency in Google Workspace and standard productivity tools
• Proven ability to handle highly confidential information with discretion

Benefits

• People-first culture - Be part of a team that values authenticity, champions collaboration, and supports each other—no egos, just teamwork.
• Unlock potential – Push boundaries, take ownership, and experiment with the latest technologies as we enhance our AI First Vision.
• Your well-being matters. Enjoy flexible hours, wellness perks and SWAG. Performance-based bonuses, 28 paid leave days, well-being days, compassionate leave, and even pawternal leave.
• Grow with us – Invest in helping you unlock your potential through mentorship, coaching, or internal mobility. Open, honest feedback and clear communication are at our core.
• Help 100,000+ small and medium-sized businesses grow and succeed while doing meaningful, customer-driven work.