Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Assistant providing high-quality administrative support to senior leaders at Pipedrive. Ensuring day-to-day activities run smoothly and efficiently with a focus on executive support.
Responsibilities
- Provide day-to-day administrative support to assigned senior leaders, including diary and inbox management, meeting coordination, and prioritisation of commitments
- Manage domestic and international travel arrangements, preparing itineraries, logistics, and supporting documentation as required
- Prepare meeting materials, agendas, presentations, and briefing notes
- Build strong working relationships across teams to ensure effective scheduling, decisions, and communication
- Handle sensitive and confidential information with professionalism and discretion
- Support the Senior Executive Assistant in maintaining smooth operations within the Executive Office
Requirements
- Bachelor’s degree (or equivalent experience) preferred but not essential
- Experience supporting C-suite executives in fast-paced, global organisations
- Strong understanding of executive support practices, including diary, travel, and stakeholder management
- Strong organisational skills with meticulous attention to detail
- Ability to work with multiple stakeholders across time zones in a fast-paced environment
- Proficiency in Google Workspace and standard productivity tools
- Proven ability to handle highly confidential information with discretion
Benefits
- People-first culture - Be part of a team that values authenticity, champions collaboration, and supports each other—no egos, just teamwork.
- Unlock potential – Push boundaries, take ownership, and experiment with the latest technologies as we enhance our AI First Vision.
- Your well-being matters. Enjoy flexible hours, wellness perks and SWAG. Performance-based bonuses, 28 paid leave days, well-being days, compassionate leave, and even pawternal leave.
- Grow with us – Invest in helping you unlock your potential through mentorship, coaching, or internal mobility. Open, honest feedback and clear communication are at our core.
- Help 100,000+ small and medium-sized businesses grow and succeed while doing meaningful, customer-driven work.
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