Hybrid Senior Executive Assistant

at IonQ

• Job title: Senior Executive Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: $97,123 - $126,652 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, United States

About the role

• Senior Executive Assistant at IonQ, providing administrative support for leadership team. Managing schedules, communications, and key initiatives in a fast-paced environment.

Responsibilities

• Provide comprehensive support, including complex calendar management, meeting logistics (space preparation, catering, and technology setup), travel coordination, and expense reporting.
• Manage executive inboxes by triaging emails, responding on behalf of executives when appropriate, synthesizing key information, and prioritizing urgent matters.
• Independently manage and prioritize scheduling based on shifting business needs, project timelines, and organizational priorities.
• Attend key meetings, capture detailed notes, track action items, and ensure timely communication with stakeholders.
• Collaborate with Finance (FP&A) to organize budget requests, facilitate review meetings, and manage follow-up items to ensure departmental financial goals are met.
• Lead inter- and intra-departmental projects by developing action plans, maintaining project trackers, and driving accountability across stakeholders.
• Arrange complex domestic and international travel, including multi-leg itineraries, accommodations, ground transport, and necessary visa/entry documentation.
• Independently organize and submit precise expense reports, managing all receipt collection and fact-gathering required for reimbursement.
• Assess requests for executive time, determining priorities, delegations, or declines; conduct initial discovery to evaluate necessity of executive involvement.
• Execute special assignments and administrative tasks as needed to support the office of the executive.

Requirements

• 8+ years of administrative experience, including at least 5 years supporting C-suite or VP-level executives.
• Experience operating within a fast-paced technology environment, including direct inbox and executive workflow management.
• Strong business acumen with the ability to understand industry terminology, workflows, and basic financial processes.
• Demonstrated sound judgment and decision-making in managing executive priorities and communications.
• 3+ years of experience coordinating complex domestic and international travel.
• Proven ability to manage multiple executive stakeholders and navigate competing priorities.
• Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs)

Benefits

• comprehensive medical, dental, and vision plans
• matching 401K
• unlimited PTO and paid holidays
• parental/adoption leave
• legal insurance
• home technology stipend