Executive Assistant providing administrative support to Women's Behavioral Health leadership team. Managing calendars, correspondence, and organizational tasks for Highmark Health with a focus on confidentiality.
About the role
- Executive Assistant providing exceptional support to the CEO and CCO at Ardonagh Specialty. Ensuring seamless operations and scheduling across a dynamic organization.
Responsibilities
- To ensure the CEO & CCO are in the right place at the right time, with the right papers and fully briefed
- To work as part of a team and ensure consistency, best practice and relevant communication across the business
- Travel bookings and production of itineraries for travel
- Submission of expenses
- Production and circulation of meeting agendas and reports
- Timely and accurate completion of meeting minutes
- Coordination of client visits
- Other ad-hoc administrative duties
- Extensive diary management and coordination of meetings
- Minuting meetings where required and producing accurate minutes in a timely manner
- Organising entertainment and team incentives where necessary
- Managing the workstreams, diarising/prioritising reminders of outstanding issues/tasks and ensuring these are followed up.
- Liaising with internal stakeholders for updates on current business and relaying these to the CEO & CCO
- Ensuring that the CEO & CCO are fully briefed, and all activities are completed with documentation available for their meetings.
- Other ad-hoc administrative duties
Requirements
- Min 3-5 years’ experience working at C Suit/Board level
- Min 8-10 years working as PA/E
- Relevant industry experience (Insurance Financial Services) market knowledge is essential
- Experience co-ordinating client events, exec offsite and all logistics
- Experience of booking of complex travel arrangements with contingency planning, visa and expense claiming
- Experience in extensive, proactive diary management in a fast-paced environment and used to managing changing priorities.
- Advance knowledge of Microsoft packages, particularly PowerPoint, Word, and O365
- General knowledge of insurance industry
- Excellent oral and written communication skills
- Excellent organisation skills
- Ability to prioritise workload
Benefits
- Employer pension contribution of 10% (providing you, the Employee provides 5%).
- Good work life balance - flexibility to suit you.
- Competitive salary.
- Life Assurance at X4 of your base salary.
- Group Income Protection.
- Generous Annual Leave entitlement.
- Private Medical Insurance.
- Group annual bonus scheme.
- Access to wellbeing programs.
- Fantastic discounts across many big-name businesses including supermarkets, gym memberships, restaurants, and healthcare cash plans etc.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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