Administrative Assistant performing responsible clerical duties under MWR Business Section Chief. Handling correspondence, scheduling, and managing projects independently.
About the role
- Administrative Assistant at PikPok, a video game studio with over 25 years of experience. Responsibilities include managing records, supporting operations, and overseeing health & safety.
Responsibilities
- Keep Us Organized: Maintain accurate administrative records, documents, training logs, and visitor registries so we are always audit-ready.
- Support Operations: Manage and organize financial and administrative information in accounting software by handling payments, invoices, and administrative transactions to keep our financial flows moving efficiently.
- Oversee Health & Safety: Monitor facility conditions, support Occupational Health and Safety (OHS) activities, and follow up on requirements to maintain a safe, functional environment and ensure the office is a great place to work.
- Connect the Team: Organize meetings and activities focused on employee well-being, supporting the Administrative and Culture areas in their approach, information, and support for their implementation.
- Manage Resources: Participate in minor purchasing processes, negotiate with suppliers, and manage inventory to ensure the workplace is prepared for our operations.
Requirements
- Ideally, 2 years’ experience in similar positions.
- Bachelor’s degree in a related field, such as Business Administration or Management, or Management Engineering.
- Intermediate knowledge of English (B2) for written and verbal communication (assessed).
- Good fundamentals of administration, accounting, and finance.
- Proven reliability when handling sensitive information and deadlines, ensuring trust and confidentiality.
- Knowledge of Financial Management software.
- A service-oriented mindset when interacting with employees and suppliers, fostering a welcoming and supportive environment ("Treating people as people").
- Strong attention to detail in data entry and document verification to minimize errors in administrative records.
- Adaptability when facing changing operational priorities, maintaining calm and effectiveness.
- Advanced knowledge of office administration and record-keeping practices.
- **Desired knowledge**
- Intermediate knowledge of basic Colombian regulations on labor and occupational health and safety (OHS).
- Intermediate knowledge of SIIGO - payroll and accounting module.
Benefits
- Hybrid work. PikPok has a flexible approach to splitting your time between working in the office and working from home.
- Health insurance.
- One-time home buyer bonus.
- Staff referral recruitment bonus.
- Partial rebate on mobile phone and tablet upgrades.
- Monthly self-directed Lab Days, annual game jams, and a variety of training and learning opportunities.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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