Hybrid Field Events & Travel Coordinator

at PetScreening

• Job title: Field Events & Travel Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Mooresville, United States

About the role

• Field Events & Travel Coordinator at PetScreening planning non-exhibiting events and managing travel logistics. Overseeing sponsorship agreements and coordinating event logistics in a hybrid work environment.

Responsibilities

• Serve as a liaison between PetScreening and external conference organizer
• Plan and coordinate logistics for conferences and tradeshows where PetScreening is attending but not exhibiting
• Manage event registration, sponsorship submission and speaking engagement logistics, when applicable
• Track sponsorship deliverables (logo placement, digital listing, attendee lists and advertising materials)
• Create event briefs pertaining to assigned shows and manage internal prep documents
• Manage communication between Sales and Marketing teams to ensure sponsorship agreements and deliverables are executed accurately and on schedule.
• Oversee sponsorship budgets, timelines, and post-event reporting
• Update master calendar of all in-market commitments
• Research, negotiate and secure hotel accommodations for employees attending conferences, meetings and sponsored events.
• Arrange and/or approve travel for all events and conferences throughout the year (flights, accommodations and when applicable, ground transportation)
• Ensure travel arrangements comply with PetScreening policies and budget guidelines
• Maintain the centralized calendar for corporate travel, field events, and sponsorship commitments to ensure cross-team visibility.

Requirements

• Bachelor’s degree in Marketing, Hospitality, or related field
• 2+ years experience in event coordination and travel management
• Experience managing conference sponsorships is a bonus
• Highly organized with strong project management skills
• Excellent communication, both written and verbal
• Strong calendar management and scheduling expertise
• Budget tracking and vendor negotiations skills
• Ability to manage multiple concurrent events
• Proficient in Google platforms

Benefits

• Medical/Dental/Vision/HSA benefits offered after 30 days of employment.
• Company sponsored Life Insurance and Short Term Disability.
• Optional Life Insurance and Long Term Disability Plans.
• 401(k) with 3% match regardless of employee contribution.
• Quarterly open enrollment.
• Paid time off accrual beginning first day of employment
• Paid holidays
• Optional remote work days
• Paid Family/Military/Bereavement leave
• Pet friendly office