Hybrid Event Coordinator

at BLAST

• Job title: Event Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, London, United Kingdom

About the role

• Event Coordinator at BLAST managing operational elements for arena events globally. Supporting planning and delivery for high-profile esports tournaments in a hybrid work environment.

Responsibilities

• Support Event team members with pre-event planning and coordination for large-scale arena events worldwide
• Assist the Event Manager on-site with operational delivery, including accreditation management, catering coordination, and ground transportation logistics
• Research, secure, and manage hotel accommodations for crew, talent, and teams - including room block negotiations, rooming list management, check-in/check-out scheduling, special requests, and last-minute amendments
• Oversee on-site catering operations for crew and teams, including vendor liaison, menu planning, dietary requirement management, scheduling, and on-the-day setup
• Raise and manage purchase orders (POs) and process invoices for the Events Department, ensuring accurate budget tracking and financial compliance
• Provide flexible, ad hoc support across the Events team as required to ensure seamless event delivery

Requirements

• Experience delivering live events (esports experience highly desirable).
• Demonstrated expertise in budget management and cost control. Proven ability to manage multiple priorities simultaneously in fast-paced environments.
• Coordinate and oversee travel and transportation logistics for players and crew.
• Solutions-focused mindset with strong problem-solving capabilities. Build and maintain effective cross-functional relationships, including collaboration with teams based in the Copenhagen office.
• Excellent written, verbal, and presentation skills with strong attention to detail.
• Ability to quickly develop in-depth knowledge of the esports industry, brand, and product portfolio.
• Willingness and ability to work from the London office.
• Flexibility to travel internationally and support global events**
• **Desirable**
• Experience in ticketing allocation
• Experience in Hospitality set-up and guest registration
• Experience in post event reports measuring stakeholder satisfaction

Benefits

• Competitive salary package
• Enhanced parental leave
• Pension and Health Insurance
• Awesome central office in the centre of London
• Team building and social events
• Team breakfasts, snacks and sodas
• ● Company trips (2024 we all went to Barcelona and had a BLAST)