Hybrid Event Producer

at Sun Life

• Job title: Event Producer
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$60,000 - CA$97,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Toronto, Canada

About the role

• Event Producer managing a diverse range of in-person, virtual, and hybrid events at Sun Life. Ensures exceptional event delivery and alignment with corporate objectives.

Responsibilities

• Oversee all aspects of event management for conferences, meetings, town halls, receptions, and incentive travel, including itinerary planning, show flows, rehearsals, entertainment, attendee platform management, budgets, contracts, registration, communications, translation, travel, gifting, food and beverage, staffing, safety planning, and post-event reporting.
• Lead the planning and execution of complex events, both online and onsite, directing teams and talent for seamless delivery and collaborating with the production team for show calling and floor management.
• Advise business partners on agendas to engage attendees, recommend external speakers and creative talent, and incorporate innovative audience interactions for memorable experiences.
• Manage and contract event vendors according to Sun Life guidelines, research and recommend new partners, and oversee vendor relationships.
• Administer event expenses and billing, identify cost-saving opportunities, and ensure proper processing and reporting of payments, purchase orders, and chargebacks

Requirements

• 5+ years of advanced expertise in an event environment, producing exceptional experiences for online and in-person corporate audiences.
• Strong passion for developing creative, engaging, and memorable experiences, with a keen awareness of the latest industry trends and techniques
• You’re a well-accomplished event professional, with an inspiring track record of using a wide range of media, platforms and venues, regularly working in close collaboration with production, technical and multimedia teams
• Successfully managing teams to deliver high-quality work and fostering a motivating environment
• Expertise in tracking expenses, managing budgets, and ensuring efficient reconciliation, consistently identifying opportunities for savings
• Exceptional ability to build and maintain strong relationships with stakeholders, vendors, and team members, negotiating and resolving issues effectively.

Benefits

• Hybrid work environment
• 15 vacation days
• A friendly, collaborative, and inclusive culture
• Flexible Benefits from the day you join to meet the needs of you and your family
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial