Assistente Administrativo supporting IT systems development and maintenance at Odontoprev. Collaborating with technical teams to deliver aligned and efficient solutions.
About the role
- Senior Administrative Assistant managing operations and communications for the Perenchio Foundation, dedicated to arts philanthropy in Los Angeles County.
Responsibilities
- Manage calendaring, meeting coordination, and travel arrangements for Foundation leadership and staff.
- Draft, edit, and proofread correspondence, meeting agendas, minutes, and internal communications with a high standard of written quality.
- Track action items and follow-ups to ensure leadership commitments and deadlines are met.
- Maintain organized digital filing systems and provide accurate data entry in support of grantmaking operations.
- Process expense reports and reimbursement requests with accuracy and timeliness.
- Oversee daily office operations, including supplies, vendors, mail, and equipment support, while maintaining organized systems and a clean, professional environment across common areas, kitchen spaces, and offices.
- Serve as a warm, professional first point of contact for Foundation guests and visitors.
- Create and manage the Foundation’s social media presence, ensuring content reflects the organization’s voice and mission. Draft posts and coordinate light design work (e.g., Canva) as needed.
- Maintain mailing lists and support the production and distribution of quarterly newsletters.
- Support planning and logistics for Foundation events (approximately three per year), both virtual and in-person.
- Take on additional projects and tasks as the needs of a small, evolving team require.
Requirements
- Minimum four (4) years of administrative experience, ideally supporting senior leadership or in a mission-driven environment.
- Exceptional writing, editing, and proofreading skills with the ability to adapt tone for different audiences (board members, grantees, public communications).
- Demonstrated ability to manage competing priorities with grace and follow-through.
- Proficiency in Google Workspace and Microsoft Office Suite.
- Bachelor’s degree or equivalent combination of education and professional experience.
- Valid driver’s license and current automobile insurance.
Benefits
- 100% employer-paid health, dental, and vision insurance
- Paid vacation, sick leave, and national holidays
- 401(k) plan with significant employer match
- Office closure during winter holidays
- Stocked kitchen with snacks in the office
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