Office Manager supporting leadership and team with various admin tasks at Altus Group in Frankfurt. Focused on creating an efficient workplace and maintaining employee records along with invoicing tasks.
About the role
- Administrative Assistant supporting the CEO at Optimatum, a vendor management firm. Managing executive calendars and facilitating communication with internal and external stakeholders.
Responsibilities
- Manage a dynamic, complex executive calendar, proactively prioritizing meetings, resolving conflicts, and anticipating needs.
- Coordinate domestic end to end: flight/hotel bookings, visas (as needed), detailed itineraries, manage team logistics & events.
- Prepare, polish, and deliver presentations (PowerPoint) and analysis (Excel) for internal and external meetings.
- Act as the CEO’s primary point of contact with internal team, clients and partners; exercise judgment and discretion in all interactions.
- Conduct targeted research, compile briefing materials, and draft executive summaries to enable informed decision making.
- Drive follow through on high priority actions and deadlines; track commitments and ensure timely completion.
- Maintain confidential records and organized digital/physical filing systems.
- Plan and support leadership meetings, executive offsites, board sessions, and company events.
- Champion process improvements that enhance efficiency and executive productivity.
- Coordinate cross functional initiatives:, facilitate collaboration, and ensure accountability across teams.
- Partner with the CEO to operationalize priorities, identify blockers early, and drive outcomes in a fast moving environment.
- Draft, edit, and proofread professional communications (emails, memos, announcements) that reflect the CEO’s voice and organizational standards.
- Demonstrate high emotional intelligence in managing sensitive communications and navigating high pressure situations.
- Cultivate strong relationships with internal leaders, clients, vendors, and partners; serve as a trusted representative of the CEO.
- Proficient in Microsoft Suite
- Comfortable with virtual coordination across time zones (Teams); ensure smooth hybrid/remote collaboration.
Requirements
- 10 years of prior administrative experience with at least 5+ years supporting senior executives (C suite preferred) in a fast paced environment.
- Proven expertise in calendar management and organization logistics.
- Exceptional attention to detail, organization, and ability to manage multiple complex tasks simultaneously.
- Self-motivated, proactive, and able to work with minimal direction; demonstrates strong judgment and discretion.
- Polished written and verbal communication skills with experience drafting executive level correspondence.
- Comfortable adapting to changing priorities and learning new tools and processes.
Benefits
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Training & development
- Vision insurance
- Wellness resources
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Administrative Assistant managing client contract information and supporting administrative tasks for a technology solutions company. Involves various organizational duties to ensure efficient operations.
Administrative Assistant providing varied support for executive functions in Eagan, MN. Role involves handling confidential information and coordinating administrative tasks for a government client.
Assistant(e) Administratif(ve) at Exco supporting teams in the administrative management. Involves client interaction, document handling, and HR management in a collaborative environment.
Administrative Assistant role at Lincoln Electric maintaining employee records and supporting internal processes in Caxias do Sul, Brazil.
Administrative Assistant role at PwC Canada focusing on high - level administrative support and operations management. Collaborating with executives and managing complex schedules and communications.
Assistant administratif au sein d'Exco pour la gestion et l’organisation administrative. Accueil client, traitement des documents, et assistance des équipes comptables.
Join our Benelux HR team as an HR & Office Manager Intern. Lead intern hiring, support HR projects, and act as receptionist back - up in a hybrid, fast - paced e - commerce environment.
Assistant Administratif et Commercial supporting the development of energy - saving strategies in France. Collaborating with the team for administrative and commercial support over a one - year alternance period.
Assistant administratif et financier dans une direction du numérique à Saint - Ouen - sur - Seine. Suivi administratif, comptable et budgétaire en collaboration avec divers services.