Administrative Assistant supporting the CEO at Optimatum, a vendor management firm. Managing executive calendars and facilitating communication with internal and external stakeholders.
About the role
- Administrative Coordinator providing administrative support and scheduling for project teams at a consulting firm. Collaborating with senior leaders to enhance operational efficiency in a hybrid work environment.
Responsibilities
- Providing complex administrative support and detailed correspondence.
- Serving as a central point of scheduling for the project team.
- Managing heavy calendar requests and maintaining detailed tracking.
- Organizing and coordinating meetings, including booking meeting rooms and logistics.
- Identifying process improvements.
- Establishing trusted partnerships with project leads and client partners.
- Anticipating team needs and addressing potential issues proactively.
Requirements
- 3-5 years of experience in an administrative role, preferably in a corporate or fast-paced environment.
- Bachelor’s Degree preferred.
- Advanced technical skills with Outlook, Word, Excel, and PowerPoint.
- Experience with Google Suite would be a plus
- Strong organizational skills, high-level prioritizing and multi-tasking skills.
- Excellent written and verbal communication skills.
- High degree of flexibility.
Benefits
- Medical, dental and vision coverage
- 401(k) plan with a generous employer match
- Employee stock purchase plan
- Generous Paid Time Off policy
- Paid parental leave and adoption assistance
- Free annual health screenings and coaching
- On-site workshops
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