Scheduler/Administrator managing appointments for Audiology Home Visits team at Specsavers. Involves administration tasks, scheduling and liaising with external parties in a busy environment.
About the role
- Principal Clinical Program Administrator overseeing business operations for the Psychiatry section at CU Denver. Collaborating with medical directors to enhance clinical operations and strategy.
Responsibilities
- Manage administrative day to day operations, such as supply ordering, office space management, and coordinating with facilities, ensuring alignment with organizational goals and compliance with university, state, and federal regulations.
- Lead faculty appointment processes, recruitment, and onboarding, serving as a subject matter expert on institutional policies and best practices.
- Establish marketing and branding that maintain CU and CHCO standards while driving community engagement.
- Facilitate and guide high-level meeting coordination, including agenda development and strategic documentation for service line and leadership forums.
- Drive and manage workflow process improvement initiatives across the section, applying advanced project management methodologies to optimize efficiency.
- Provide oversight of program and grant budgets, including forecasting, financial analysis, and recommendations for funding adjustments.
- Ensure fiscal integrity by interpreting and applying university financial policies and compliance standards.
- Lead procurement, including purchasing, invoicing, and expense reconciliation, ensuring cost-effectiveness and adherence to regulations.
- Partner with Section Manager and Division Administrators to set direction for billing optimization, productivity, and revenue cycle performance.
- Design and implement processes to streamline clinical workflows, leveraging specialized knowledge of operational best practices.
- Provide high-level supervision of clinical operations and productivity in section settings, setting strategy for accomplishment of necessary operational and workflow changes.
- Serve as the data authority, leveraging EPIC, Power BI, MyBI, and Redcap to inform strategic decisions on productivity, growth, and operational transformation.
- Aid in development and implementation of processes for data collection, governance, and continuous improvement across the section, ensuring accuracy and actionable insights.
- Translate complex data and make recommendations for leadership.
Requirements
- Bachelor’s degree in related fields (e.g., business, health care, administration, social science or similar).
- 3+ years of experience in health care administration or similar field
- 1+ years of experience with financial management (budgeting, managing clinical financials, managing grant expenditures, or similar).
- A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
- An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.
- Applicants must meet minimum qualifications at the time of hire.
- MA/MS/MPH/MBA/MHA or equivalent in organizational leadership, health care or project management, public health, or related fields preferred.
- 1+ years of experience in academic medical center settings preferred.
- Project management, process improvement and quality assurance/improvement experience highly preferred.
- Proficiency in clinical operations.
- Proficiency with CU programs (Smartsheet, REDCap, EPIC, MyBI, AX, CU Marketplace, Concur Travel & Expense, HCM, PeopleSoft Finance, Axiom) and MS Office or similar programs.
Benefits
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 10/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
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