Hybrid Administrative Business Partner

at OpenAI

• Job title: Administrative Business Partner
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $63 - $70 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, San Francisco, United States

About the role

• Administrative Business Partner for OpenAI managing executives' schedules and travel. Collaborating with leadership and assisting with internal meetings and events in a hybrid model.

Responsibilities

• Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
• Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
• Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.
• Process and manage expense reports, ensuring timely submission and adherence to company policies.
• Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
• Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.

Requirements

• 3-5 years of administrative experience in a fast-paced environment.
• Proven track record of managing internal meetings, scheduling, and conflict resolution.
• Experience in managing travel arrangements, including flight/transportation and lodging.
• Proficient in Google Suite for calendaring and communication.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills.

Benefits

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
• 401(k) retirement plan with employer match
• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
• Mental health and wellness support
• Employer-paid basic life and disability coverage
• Annual learning and development stipend to fuel your professional growth
• Daily meals in our offices, and meal delivery credits as eligible
• Relocation support for eligible employees
• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.