Executive Assistant managing calendars and communications for Duetti's leadership team. Engaging in strategic initiatives within a fast - paced music finance environment.
About the role
- Executive Assistant providing administrative support to the Head of Government Relations at Onebrief. Ensuring schedule optimization and effective communication with stakeholders.
Responsibilities
- Manage a complex and dynamic calendar, ensuring priorities are met and schedules are optimized
- Ensure executive’s preparedness for meetings (e.g., assemble meeting materials, presentations, preparatory reviews with key stakeholders)
- Handle sensitive correspondence and communications (emails, calls, visitors) on behalf of the Head of Government Relations, prioritizing urgent matters and drafting responses that align with their voice
- Keep priorities on track, align stakeholders, surface blockers early, and simplify decision‑making
- Elevate team operations by simplifying and systematizing processes
- Coordinate travel, ensuring flights, accommodations and itineraries are optimized
- Provide hands‑on assistance with special projects and research tasks as needed
- Maintain the highest level of confidentiality, using discretion and diplomacy in sensitive situations
Requirements
- Exceptional organization, prioritization, and time management; comfortable juggling multiple competing priorities
- Excellent judgment and discretion, with a strong sense of ownership and initiative
- Strong interpersonal and communication skills to effectively represent the executive and the company to outside parties; ability to build trust across teams and stakeholders
- Technical proficiency in G-Suite, Slack, and internal collaboration tools like Notion, with a track record of creating organizational tools and processes
- Prior experience in a similar role and environment (rapidly-growing startup); comfortable with autonomy and momentum.
Benefits
- Offers Equity
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