Payroll Specialist handling payroll processes and managing client inquiries for LOHNunion in Kiel, Germany. Collaborating with team members and ensuring compliance with regulations in payroll management.
About the role
- Payroll Specialist managing payroll for 3500+ employees including exempt non-exempt roles bi-weekly. Processing payroll-related transactions and maintaining compliance with payroll laws and regulations.
Responsibilities
- Process employee compensation, benefits and deductions
- Review and validate all employee changes in Success Factors and ADP
- Must be able to balance payroll totals to ADP and retain all related documentation
- Process weekly and bi-weekly payrolls including Inpats and Expats for U.S. and Canada
- Setup, process and maintain changes to employee's earnings taxes, garnishments and voluntary deductions
- Review and enter/import payroll data along with data from the current HR and attendance systems for processing in ADP Vantage or the current payroll application
- Process attendance for all staff utilizing the current attendance systems
- Provide instruction and support for all attendance contacts and managers
- Update and maintain current T & A systems with policy and state laws
- Run imports and exports to record and maintain accurate records for employee's absence
- Maintain knowledge of tax rules and laws that govern the payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies as well as applicable Federal State and Local regulations
- Process all quarterly and year end relocation wage and benefit adjustments prior to the processing and distribution of the W-2
- Research, validate and correct employee data in payroll system, delivering a high level of quality customer service
- Work with department members, management and or employees to identify issues and achieve timely resolutions
- Provide information for employment and salary verification
- Prepare review and take appropriate action on audit reports to verify data integrity
- Run and provide post payroll reports to facilitate reconciliation for proper financial reporting and auditing
- Develop ad hoc financial and operational reporting as needed
- Run and distribute monthly reports as required
- Identify, recommend and implement the development of new procedures in order to streamline and enhance payroll operations
- Perform other related duties and projects that the manager deems necessary
- Process special or exception items including reversals, voids and deletions
- Issue manual checks for off cycle payroll adjustments required for RIFs and Terminations per state rules
Requirements
- Associate's degree in Accounting, Finance or Business Management required or equivalent experience
- Minimum of 3-5 years payroll experience required in a corporate multi-company, multi-state environment utilizing multiple systems including Success Factors and ADP Payroll applications
- CPP or PHR certification a plus
- Thorough knowledge of payroll processing across multi-states payroll process and procedure and payroll laws regulations and standards.
- Excellent analytical and mathematical skills required
- Working knowledge of ADP Vantage and ADP Time & Attendance systems
- Proficiency in MS office programs with emphasis on Excel worksheets and report writing systems
- Technically literate and able to learn and use systems and or software quickly
- Customer service ability coupled with excellent verbal and written communication skills to provide excellent customer service to all staff
- Adaptability to change processes or methods depending on client needs
- Maintain a high level of confidentiality
- Ability to work overtime and ability to work in a fast-paced environment
- Must be able to work both independently and with a team.
Benefits
- Competitive salaries, annual bonus and 401(k)* with company match
- Comprehensive medical, dental, vision coverage effective on start date
- 24/7 Employee Assistance Program
- Free live and on-demand Wellbeing Programs
- Generous Paid Vacation and Sick Time
- Paid Parental Leave and Adoption Assistance*
- 12 Paid Holidays
- On-Site Child Daycare, Café, Fitness Center**
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Manage payroll processing and regulatory compliance for assigned clients. Support client requests, contribute to reporting, and supervise payroll team members.
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