Responsible for payroll upload files to be loaded into client’s payroll software system. Involves data analysis, verification, compliance, and client communication.
About the role
- Payroll Specialist II responsible for payroll processing and benefits reconciliation at Oklo. Ensuring compliance and accuracy in payroll operations across multiple states with HR and finance collaboration.
Responsibilities
- Process multi-state, biweekly payroll for exempt and non-exempt employees in Workday, ensuring accuracy, timeliness, and compliance
- Validate employee data for new hires, terminations, and compensation changes, coordinating with HR, Legal, and Finance
- Audit payroll entries, deductions, and accruals for accuracy and completeness
- Ensure proper administration of garnishments, levies, and child support orders, and work with vendors to ensure timely and accurate processing
- Assist with federal preparing and filing reports (quarterly and annual)
- Assist in the setup of new tax locations as our operations grow
- Reconcile health, dental, vision, and retirement plan invoices monthly; identify discrepancies and ensure corrections are processed
- Coordinate with benefits vendors and brokers to resolve billing issues and support audits
- Support open enrollment, life event changes, and benefits data audits
- Partner with the HR Manager to ensure employee benefits deductions and eligibility align with payroll records
- Administer FSA, HSA, 401(k), and other voluntary benefits contributions and reporting
- Serve as the subject matter expert for Workday payroll and benefits modules, maintaining data integrity and troubleshooting issues
- Develop, maintain, and distribute payroll and benefits reports and dashboards for leadership
- Support HRIS data audits and participate in system upgrades, implementations, and testing
- Run monthly payroll reports for workers compensation reporting, and submit those reports to vendor
- Support annual workers compensation audit
- Recommend and implement process improvements that streamline payroll and benefits operations
Requirements
- 3-5 years of experience in payroll, ideally in a high-growth environment
- Experience with multi-state payroll processing and associated tax regulations
- Working knowledge of wage laws, benefit plan administration, and general accounting principles
- Proven track record in benefits reconciliation and compliance auditing
- Knowledge of equity programs (ISOs, NSOs, RSUs) and their financial and tax implications
- Experience with payroll and HR data management
- Proven discretion with high attention to detail when managing confidential compensation data
- Advanced Excel and HRIS reporting skills; proficiency with Google Workspace or Microsoft Office
- Excellent communication, analytical, and problem-solving skills
Benefits
- Competitive pay
- Equity
- Performance bonuses
- 401k
- Health insurance
- Flexible work hours
- Flexible time off
Job title
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Experience level
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Degree requirement
Location requirements
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