Hybrid Manager, Trade Shows and Events

at New York City Tourism + Conventions

• Job title: Manager, Trade Shows and Events
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $88,200 - $110,250 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Manager overseeing events and trade shows for New York City Tourism + Conventions. Organizing, managing, and supporting internal and external events in a dynamic team environment.

Responsibilities

• Source, evaluate, and secure venues for events and trade shows.
• Manage onsite registration operations, including staff scheduling and attendee flow.
• Confirm and manage all food & beverage menus and requirements.
• Oversee A/V needs and coordinate logistics with venues and external partners.
• Serve as the primary onsite point of contact, providing leadership and direction to staff.
• Lead planning for smaller trade shows (e.g., MeetNY, Connect Marketplace), serving as the primary coordinator.
• Take the lead on Sales Mission planning, including logistics, partner coordination, and event flow.
• Align with internal departments to support and elevate their large-scale events, ensuring consistent processes and high-quality execution.
• Partner with the Events Department Coordinator on invitation content, timelines, guest lists, and communication strategies for broader company events.
• Develop, manage, and reconcile event budgets, ensuring cost efficiency and financial accountability.
• Track expenses, vendor invoices, and deliverables to support transparent and accurate reporting.
• Manage all aspects of the RSVP system as an overarching initiative, ensuring the correct system is used, troubleshooting and resolving issues.

Requirements

• Excellent communications and interpersonal skills
• Excellent people and networking skills
• Ability to be flexible and handle change well
• Knowledge of F&B
• Experience in the Hospitality Industry
• Confidence to build and maintain solid relationships
• Ability to perform under minimal supervision and work extended/irregular hours including nights and weekends as necessary to ensure that deadlines are met
• Proficiency in Excel, Microsoft Office, Power Point, knowledge of Splash, Simple View, Basecamp & Slack.

Benefits

• Hybrid Schedule: 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
• Generous Time Off: PTO days and sick time.
• Holidays: up to 12 paid company holidays, plus extended Winter Break.
• Floating Holiday: 1 per year, front-loaded.
• Healthcare: Premium medical, dental, and vision plans, plus HRA and DCA.
• Retirement & Development: Retirement savings plan and professional development opportunities.
• Perks: Quarterly cell phone credit to subsidize your plan and monthly transit/commuter allowance.