Event Manager for EMEA managing strategies, evaluations, and executions of enterprise - focused events at HappyRobot. Driving brand awareness and engagement with key enterprise audiences.
NC
Hybrid Manager, Trade Shows and Events
Posted 4 months ago
About the role
- Manager overseeing events and trade shows for New York City Tourism + Conventions. Organizing, managing, and supporting internal and external events in a dynamic team environment.
Responsibilities
- Source, evaluate, and secure venues for events and trade shows.
- Manage onsite registration operations, including staff scheduling and attendee flow.
- Confirm and manage all food & beverage menus and requirements.
- Oversee A/V needs and coordinate logistics with venues and external partners.
- Serve as the primary onsite point of contact, providing leadership and direction to staff.
- Lead planning for smaller trade shows (e.g., MeetNY, Connect Marketplace), serving as the primary coordinator.
- Take the lead on Sales Mission planning, including logistics, partner coordination, and event flow.
- Align with internal departments to support and elevate their large-scale events, ensuring consistent processes and high-quality execution.
- Partner with the Events Department Coordinator on invitation content, timelines, guest lists, and communication strategies for broader company events.
- Develop, manage, and reconcile event budgets, ensuring cost efficiency and financial accountability.
- Track expenses, vendor invoices, and deliverables to support transparent and accurate reporting.
- Manage all aspects of the RSVP system as an overarching initiative, ensuring the correct system is used, troubleshooting and resolving issues.
Requirements
- Excellent communications and interpersonal skills
- Excellent people and networking skills
- Ability to be flexible and handle change well
- Knowledge of F&B
- Experience in the Hospitality Industry
- Confidence to build and maintain solid relationships
- Ability to perform under minimal supervision and work extended/irregular hours including nights and weekends as necessary to ensure that deadlines are met
- Proficiency in Excel, Microsoft Office, Power Point, knowledge of Splash, Simple View, Basecamp & Slack.
Benefits
- Hybrid Schedule: 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
- Generous Time Off: PTO days and sick time.
- Holidays: up to 12 paid company holidays, plus extended Winter Break.
- Floating Holiday: 1 per year, front-loaded.
- Healthcare: Premium medical, dental, and vision plans, plus HRA and DCA.
- Retirement & Development: Retirement savings plan and professional development opportunities.
- Perks: Quarterly cell phone credit to subsidize your plan and monthly transit/commuter allowance.
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