Manager overseeing events and trade shows for New York City Tourism + Conventions. Organizing, managing, and supporting internal and external events in a dynamic team environment.
Responsibilities
Source, evaluate, and secure venues for events and trade shows.
Manage onsite registration operations, including staff scheduling and attendee flow.
Confirm and manage all food & beverage menus and requirements.
Oversee A/V needs and coordinate logistics with venues and external partners.
Serve as the primary onsite point of contact, providing leadership and direction to staff.
Lead planning for smaller trade shows (e.g., MeetNY, Connect Marketplace), serving as the primary coordinator.
Take the lead on Sales Mission planning, including logistics, partner coordination, and event flow.
Align with internal departments to support and elevate their large-scale events, ensuring consistent processes and high-quality execution.
Partner with the Events Department Coordinator on invitation content, timelines, guest lists, and communication strategies for broader company events.
Develop, manage, and reconcile event budgets, ensuring cost efficiency and financial accountability.
Track expenses, vendor invoices, and deliverables to support transparent and accurate reporting.
Manage all aspects of the RSVP system as an overarching initiative, ensuring the correct system is used, troubleshooting and resolving issues.
Requirements
Excellent communications and interpersonal skills
Excellent people and networking skills
Ability to be flexible and handle change well
Knowledge of F&B
Experience in the Hospitality Industry
Confidence to build and maintain solid relationships
Ability to perform under minimal supervision and work extended/irregular hours including nights and weekends as necessary to ensure that deadlines are met
Proficiency in Excel, Microsoft Office, Power Point, knowledge of Splash, Simple View, Basecamp & Slack.
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