Responsible for budget and administrative coordination within the cultural sector in Mulhouse. Leading financial oversight and supporting cultural services with strategic initiatives.
About the role
- Executive Assistant for Nestlé Canada providing comprehensive support to Operations and Finance leadership. Coordinating meetings, managing schedules, and assisting with administrative tasks to ensure operational efficiency.
Responsibilities
- Provide executive-level administrative support to the SVPs of Operations and Finance, managing complex calendars, meetings, travel, and expenses.
- Coordinate internal and external meetings/events, including presentations, product orders, agendas, and logistics in collaboration with other EAs/Coordinators.
- Basic budget management including handling Purchase Orders, supplier billings and cross-billing to other businesses.
- Completion of expense reports and travel bookings.
- Maintain and improve filing and data-sharing systems (e.g., SharePoint) while updating the Operations Canada intranet site.
- Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.
- Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Executive Assistants (including Zone and Center) and Coordinators to facilitate meetings requests and coordination of key events.
- Support onboarding for new team members and build strong internal networks to ensure efficient cross-functional coordination.
- Assist with special projects and external stakeholder/industry engagements as needed.
Requirements
- Proven experience, preferably 7-10 years as an Executive Assistant in a fast-paced corporate environment
- University Degree or completion of a College Diploma
- Outstanding organizational skills
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information
- Ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities
- Strong project management skills and the ability to follow through to completion
- Excellent verbal and written communication skills
- Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions
- Ability to work independently and collaboratively in a team-oriented environment
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook
- SAP would be a distinct advantage
- Positive can-do attitude with strong initiative.
Benefits
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three (3) weeks of Vacation and five (5) personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
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