Executive Assistant providing support to C - Suite executives at Commonwealth Fusion Systems. Responsible for administrative tasks in a fast - paced, high - growing work environment in the fusion energy industry.
About the role
- Executive Assistant supporting Office Head at Nardello & Co., a global leader in investigations. Managing schedules, coordinating client outreach, and supporting operational efficiency.
Responsibilities
- Manage and optimize the Office Head’s schedule and calendar.
- Prepare agendas, distribute preparatory materials, and document meeting outcomes with follow-up tracking.
- Collaborate with Finance and Business Development & Marketing teams to prepare monthly New York Office update reports.
- Coordinate execution of the New York Office business plan, to include tracking client outreach and managing thought leadership projects.
- Maintain accurate contact lists and oversee conflict checks and client intake process for the Office Head.
- Create and manage CRM records related to opportunities, proposals, and active matters.
- Support case management tasks for the New York team, tracking budgets, work-in-progress (WIP), staffing, and deadlines.
- Prepare weekly reports of the team’s active matters, utilization levels, accounts receivable, and financial updates and flag items requiring the Office Head’s attention.
- Plan, budget, and execute staff and client events, and client gifting and acknowledgement activities, in coordination with Operations and Business Development & Marketing teams.
Requirements
- Minimum 7 years of executive support experience in a global, client-facing environment; professional services preferred.
- Exceptional organizational and project management skills, with strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaborate across domestic and international teams.
- Proficiency in MS office; Salesforce, a plus.
- Bachelor’s degree a plus.
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