About the role

Executive Assistant supporting the President & CEO at Pacific Health Group. Managing calendars, coordinating meetings, and handling confidential information in a dynamic healthcare environment.

Responsibilities

***Executive Support & Administration***
Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.
Draft, proofread, and prepare correspondence, reports, and presentations.
Serve as the primary point of contact for the executive, screening calls, emails, and communications.
Handle confidential information with the highest level of discretion.
***Meeting & Event Coordination***
Plan, organize, and execute meetings, board sessions, and company events.
Prepare agendas, materials, and follow-up action items.
Document meeting minutes, track deliverables, and ensure accountability on next steps.
Support ad hoc projects and initiatives led by the Executive Team.
***Project & Office Management***
Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets.
Anticipate executive needs and proactively resolve potential issues.
Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows.
Maintain efficient office systems and oversee internal communications to ensure alignment across teams.
***Travel & External Engagement***
Arrange and coordinate business travel, accommodations, and itineraries.
Support the CEO in meetings, conferences, and networking events by managing logistics and materials.
Build and maintain relationships with stakeholders, vendors, and partners.
Prepare briefing documents, presentations, and communication materials tailored to external stakeholders

***Education & Experience***
Bachelor’s degree in Business Administration or related field preferred
3–5 years of experience as an Executive Assistant supporting senior or C-level leadership
***Knowledge & Skills***
Exceptional organizational, time management, and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
Strong research and analytical skills
High level of discretion and integrity in handling sensitive information
***Other Requirements***
*Reliable transportation and flexibility to work occasional evenings or weekends as needed*

**Time Off & Leave**
160 Hours of Paid Time Off (PTO)
12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
4 Paid Volunteer Hours per Month to support causes you care about
Bereavement Leave, including Fur Baby Bereavement
**Health & Wellness**
90% Employer-paid Employee-Only Medical Benefits
Flexible Spending Account (FSA)
Short-Term & Long-Term Disability | AD&D
Employee Assistance Program (EAP)
**Financial & Professional**
401(k) with Company Match
Monthly Stipend
Opportunities for professional development and internal growth
**Culture & Perks**
Employee Discounts via Great Work Perks and Perks at Work
Quarterly In-Person Events