Field Operations Industry Expert collaborating on safety best practices and training for utility operations. Developing work standards and ensuring compliance in workforce performance.
MC
Hybrid Operations Coordinator – Family Office, Real Estate
Posted last month
About the role
- Operations Coordinator responsible for overseeing family office operations and property management documentation. Collaborating with principals and ensuring smooth tenant relations and record-keeping.
Responsibilities
- Manage calendars and coordinate meetings for principals and key stakeholders
- Prepare agendas, take detailed notes, and track follow-ups from quarterly and ongoing meetings
- Maintain organized records across entities, advisors, compliance items, and documentation
- Build and maintain a clear advisor and vendor contact map
- Ensure all files and records are accurate, up to date, and handled with strict confidentiality
- Support compliance documentation for city, state, and banking requirements
- Track permits, inspections, regulatory filings, and critical deadlines
- Maintain lease abstracts, property records, and renewal timelines
- Coordinate with property managers and vendors to support ongoing operations
- Serve as a professional point of contact for tenant questions or issues
- Track issues through resolution and coordinate next steps with the appropriate parties
- Assist with financial summaries, cash flow tracking, and property reporting
- Support basic performance analysis and reporting for management review
- Help track accounts payable and receivable as needed
- Compile data for budgeting and planning
- Use Excel for tracking, summaries, and reporting
- Use Word and Outlook for documentation and communication
- Experience with property management tools like Yardi or MRI is a plus
Requirements
- 2+ years of experience in operations, executive support, office administration, or property management
- Strong organizational skills and attention to detail
- Clear and professional communication style
- Comfort handling confidential information with discretion
- Ability to manage multiple priorities without needing constant direction
- A proactive mindset and strong follow-through
Benefits
- 100% of your health, dental and vision insurance monthly premiums paid by us!
- Flexible PTO because we respect the need for work/life harmony
- Company matching 401(k)
- Vacation reimbursement and health & wellness subsidy programs
- Tuition reimbursement
- Matching charitable donations to the nonprofit organization of your choice
- Company-wide monthly celebrations - lunch is on us!
- Dog-friendly workplace, yes! You can bring your best friend to work
- Free MDB Co. swag + generous employee discount on products
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