Unit Secretary for Inpatient Pediatric Psychiatry unit at VCU Health. Performing clerical tasks and facilitating patient and unit activities with focus on child and adolescent care.
About the role
- Senior Executive Assistant supporting C-level executives at MCG Health. Coordinating schedules, managing confidential information and facilitating communication within the organization.
Responsibilities
- Serve as a trusted representative for MCG’s Chief Medical Officer, Vice President of People & Culture, and Vice President of Sales—acting as a central point of contact and resource that reflects their priorities and values.
- Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders’ trust and the organization’s interests.
- Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment.
- Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives.
- Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met.
- Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making.
- Craft compelling presentations through every stage—from early ideation and research to refined final drafts—using expert PowerPoint skills to help communicate strategic insights and drive alignment.
- Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting.
- Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface.
- Occasionally travel to provide on-site support for team meetings and events.
Requirements
- A minimum of 5 years’ experience as an Executive Assistant or similar providing high-level support to C-level executives.
- Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting.
- Strong, versatile communication skills—written and verbal—that foster respectful, professional interactions across all levels of the organization.
- Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations.
- Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion.
- Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards.
- A business partner mindset, capable of anticipating needs and delivering solutions proactively.
- Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player.
- A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks.
Benefits
- Hybrid work
- Medical, dental, vision, life, and disability insurance
- 401K retirement plan; flexible spending and health savings account
- 15 days of paid time off + additional front-loaded personal days
- 14 company-recognized holidays + paid volunteer days
- 8 weeks of paid parental leave + 10 weeks of paid bonding leave
- LGBTQ+ Health Services
- Pet insurance
- Check out more of our benefits here: https://www.mcg.com/about/careers/benefits/
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