Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant supporting two vice presidents at BrokerLink, managing calendars and communications. Involves administrative support and coordination for team activities and special projects.
Responsibilities
- Provide support to two of our vice presidents, including managing and organizing their calendar
- Making travel arrangements, scheduling and attending meetings to record minutes
- Completing and filing expense reports, writing correspondence
- Support the entire team, including filing confidential employee documents
- Ensuring appropriate hospitality services are arranged
- Preparing team meeting agendas, preparing document packages for various meetings
- Tracking timesheets, ordering supplies and maintaining inventory/equipment
- Publishing meeting agendas and providing ongoing technical support to the team
- Actively participate in special projects and any other related tasks
- Plan, coordinate, attend, and provide day-of support for department and offsite events
- Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets
- Assist with the annual budgeting process
- Provide backup support to other Executive Assistants.
Requirements
- College diploma in administration or secretarial studies or equivalent combination of education and experience
- Minimum of 3 years experience
- Strong business acumen and professionalism
- Proficiency in MS Office (Word, Excel and PowerPoint)
- Can handle multiple competing priorities and deadlines
- Excellent communication skills, both written and verbal
- No Canadian work experience required; must be eligible to work in Canada.
Benefits
- Flexible work arrangements
- Multiple benefits offered to support physical and mental wellbeing
- Wellness account and much more
- Share plan & other savings
- Group RRSP, with company matching
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