Executive Assistant managing schedules and logistics for C - suite executives in an AI startup. Coordinating events and supporting leadership teams across global operations from SF headquarters.
About the role
- Executive Assistant to the Corporate Leadership Group at Lincoln Financial. Managing executive tasks, meeting preparation, and project management for business efficiency.
Responsibilities
- Managing executive availability and commitments to ensure clear priorities and optimum use of executive time
- Effectively ensuring all meetings requiring the executive’s attendance have a meeting agenda and target outcomes requiring the executive’s participation
- Preparing executive(s) for meetings by creating, gathering, and/or organizing material, identifying key questions to be prepared to answer, and preparing reference material in an effective structure
- Providing a positive experience for all those coming into contact with executive office and proactively provide exceptional high touch services as appropriate
- Creating and managing internal organization systems to improve department effectiveness
- Working behind the scenes to solve problems, mediate disputes, and deal with issues before they escalate up to the executive including delegating work to other appropriate parties, drafting communications for his/her review, and personally executing tasks
- Prioritizing and managing multiple projects simultaneously and follow through on issues in a timely manner
- Partnering with the executive(s) to capture strategies and messaging in innovative PowerPoint presentations
- Producing executive level reports requiring data compilation and analysis
- Providing administrative support including answering calls, scheduling meetings, taking meeting notes, processing/approving expenses, filing, etc.
Requirements
- 5+ years of executive assistant/project management experience, including HR functional related experience and/or education credentials
- Project management experience; credential or certification preferred
- Exceptional organization skills and aggressive follow-up skills
- Ability to prioritize, meet tight deadlines and maintain high quality work
- Exceptional customer service and relationship management skills
- Strong problem-solving skills with a strong ability to get things done
- Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
- Excellent written and oral communication skills
- Demonstrated high degree of professionalism and trust in dealing with confidential and sensitive matters
- Flexible, adaptable, and professional at all times
- Highly skilled in Microsoft Office including Word, Excel, Power Point and Outlook
- Undergraduate degree preferred
- Ability to work overtime if needed
Benefits
- Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values and leadership attributes
- Leadership development and virtual training opportunities
- PTO/parental leave
- Competitive 401K and employee benefits
- Free financial counseling, health coaching and employee assistance program
- Tuition assistance program
- Work arrangements that work for you
- Effective productivity/technology tools and training
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