Working Student in HR focusing on French Payroll & Reporting at KWS Berlin. Opportunity for gaining hands - on experience in various HR aspects.
About the role
- Payroll Manager ensuring accurate and compliant processing of all company payrolls at LA TERRA FINA USA, LLC. Leading payroll operations and compliance with payroll regulations and best practices.
Responsibilities
- Process biweekly and off-cycle payrolls accurately and on schedule.
- Analyze and summarize payroll to payroll dollar variance drivers.
- Ensure 401k contributions and loan activity are reconciled and transmitted timely to our 401k provider.
- Partners with HR as required to review and audit internal paperwork that drives pay and other changes on employee records.
- Partners with HR to resolve payroll issues that are driven by system errors or EDI feed disruptions.
- Processes all garnishments and maintains appropriate records.
- Reports qualifying earnings to our Workers Compensation insurance provider, ensuring that funds are withdrawn from our bank account on a timely basis.
- Maintains detailed records including payroll registries, payroll review checklist and other documents for audit and legal compliance.
- Answers all business partner and employee inquiries timely and resolves any and all discrepancies related to Payroll and 401(k) contributions.
- Support employee expense reimbursements through Paylocity expense module.
- Ensures compliance with all applicable federal and state wage and laws.
- Ensure timely and accurate federal, state, and local payroll tax filings.
- Coordinate and oversee payroll tax payments, filings, and reconciliations.
- Manage year-end payroll activities, including W-2 preparation and distribution.
- Maintain compliance with all applicable payroll laws and regulations.
- Serve as primary point of contact for payroll tax agencies and vendors.
- Prepare and support payroll-related audits, including workers’ compensation, payroll tax, and other regulatory audits.
- Respond to audit requests and ensure documentation is complete and accurate.
- Proactively identify and address compliance risks.
- Performs payroll-related journal entries, including biweekly payrolls, payroll accrual, vacation accrual and other-related entries.
- Performs payroll-related account reconciliations, including payroll, benefits, vacation and other liability accounts.
- Responsible for accounting related to our temp workforce, including reconciling temp hours to Paylocity, approving temp invoices and performing temp-related expense accruals.
- Researches and explains variances in monthly payroll actuals vs. budget.
- Reviews payroll accounting processes and recommends and implements process improvements that result in increased accuracy and timeliness of payroll-related accounting results.
- Maintains Paylocity payroll to general ledger mapping, resulting in streamlined payroll accounting.
Requirements
- Bachelor’s degree is required.
- A minimum of 4 + years’ experience in a payroll function is required, including California payroll processing, researching California related payroll regulations (and other states as needed for remote workers).
- Accounting experience in posting journal entries, account reconciliations and supporting audits (including annual financial, workers compensation, 401k and other audits) is required.
- Must be completely familiar with CA Labor laws that govern time/attendance and payroll processing and have Certified Payroll Professional (“CPP”) designation.
- Analytical skills and ability to perform payroll-related research is required.
- Excellent Microsoft Excel skills are required, with the ability to run v-lookups and pivot tables.
- Must have excellent communication skills with ability to communicate payroll-related rules to non payroll professionals and internal customers.
- Must have keen attention to detail and the ability to check and verify work.
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