Hybrid Senior Executive Assistant

at Kennametal

• Job title: Senior Executive Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Pittsburgh, United States

About the role

• Executive Assistant providing high-level support to the CFO of Kennametal, managing complex schedules and administrative tasks crucial for operations.

Responsibilities

• Manage and maintain the Executive leader’s calendar, including scheduling meetings, appointments, and travel arrangements, while ensuring timely reconciliation of expense reports.
• Prepare, review, and edit correspondence, communications, presentations, and other critical documents with accuracy and proficiency.
• Respond promptly and effectively to inquiries and requests for information, ensuring clear and timely communication.
• Proactively organize and prepare for meetings, including coordinating logistics, arranging events, and ensuring all materials are ready in advance.
• Develop and distribute meeting agendas, materials, and presentations for management and executive meetings.
• Lead and execute special projects beyond standard administrative responsibilities, ensuring successful completion and alignment with organizational objectives.
• Attend meetings, capture detailed minutes, and distribute them promptly to all relevant stakeholders.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Manage the press release process.
• Coordinate the quarterly earnings process.
• Serve as a point of contact for internal and external stakeholders.
• Collaborate with and support the Investor Relations team by aiding in the execution of the IR strategy, operating plans, budget, and the global IR program, meetings, conferences and events (e.g., Investor Day).
• Handle incoming requests and inquiries via phone, email, and in person.
• Provide administrative support to the Executive’s direct reports.
• Maintain the CRM system for investors and shareholders.
• Maintain and manage the IR website through a third-party provider.

Requirements

• Bachelor’s degree preferred.
• 5–7 years of experience providing high-level support to executive teams or individual executive team members.
• Background in supporting Finance executive team and 2-3 years of Investor Relations experience preferred.
• Proven track record of supporting an executive team member or a full executive team in a fast-paced environment.
• Agile and adaptable, with the ability to work with precision to ensure delivery of top-notch customer experiences.
• Ability to communicate and relate to people at all levels of the organization.
• Excellent verbal and written communication skills.
• Proficient in PowerPoint, Excel, and the Microsoft Office Suite.
• Proficient in Boardvantage and S&P Global Capital IQ / Capital Access.
• Proficient in SharePoint and Microsoft Teams.
• Excellent analytical, time-management, and project-management skills.
• Extreme attention to detail and the ability to handle multiple projects at once.