Legal Intern providing support for tobacco regulation at Campaign for Tobacco - Free Kids. Assisting with legal research and policy analysis related to FDA regulation.
About the role
- Legal Administrative Support providing high-level assistance to attorneys and paralegals in Texas law firm. Responsible for document preparation, scheduling, and maintaining client communications.
Responsibilities
- Provide high-level administrative support to attorneys, Legal Administrative Assistants, and Paralegals
- Maintain positive contact with clients, attorneys, and support staff
- Observe confidentiality of client, personnel, and firm matters
- Prepare, proofread, and format legal documents such as correspondence, pleadings, and contracts
- Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed
- Submit conflicts of interest to open files
- Enter billable time for attorneys and assist with revisions to pre-bills
- Coordinate and schedule travel, meetings, and appointments
- Submit expense reimbursements
- Provide overflow assistance and perform other administrative and secretarial duties as requested.
Requirements
- Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs
- Familiarity with MS Excel, MS PowerPoint, and Time Entry systems
- Proficiency organizing electronic files and documents using a document management system (iManage experience a plus)
- Basic knowledge of different practice areas within a law firm and their workflow processes in order to provide appropriate support
- General familiarity of legal terminology, legal documents, and court systems
- Excellent organizational and communication skills; ability to work independently and as a team member
- Strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential
- Strong interpersonal skills to communicate effectively in person, by email, and by telephone
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to effectively prioritize and manage competing demands while supporting multiple practice areas
- Bachelor's degree from an accredited college or university preferred; high school diploma or GED required.
- Minimum of 3 years administrative experience in a law office.
Benefits
- Normal office environment with little exposure to excessive noise or temperature.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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