Assist with inventory management and SAP data updates at Fraunhofer IFF. Contribute to procurement order preparation in a modern research environment.
About the role
- AP & Procurement Specialist managing accounts payable workflows and vendor payments in healthcare setting. Supporting procurement practices and maintaining supply availability for clinical and administrative departments.
Responsibilities
- Process high-volume invoices, ensuring accurate coding to departments, service lines, and cost centers.
- Match invoices to purchase orders and receiving documentation within established approval workflows.
- Prepare weekly payment runs (ACH, check, credit card) and maintain accurate AP records.
- Reconcile vendor statements and resolve discrepancies promptly.
- Support month-end close by preparing AP aging, accruals, and supporting schedules.
- Maintain vendor tax documents (W-9s) and assist with annual 1099 processing.
- Ensure AP processes follow healthcare compliance standards (e.g., Stark, Anti-Kickback considerations when applicable).
- Assist in purchase order creation and submission to key vendors.
- Coordinate with FP&A and Operations to forecast patient supply needs and avoid stockouts of essential items.
- Track delivery timelines, monitor backorders, and communicate delays to department leaders.
- Support inventory control efforts, where needed.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, Supply Chain, or related field preferred.
- 5+ years of experience in Accounts Payable or Procurement, ideally within the healthcare industry (clinic, hospital, long-term care, or medical supply environment).
- Knowledge of healthcare purchasing processes, vendor dynamics, and supply chain terminology.
- Experience with ERP and inventory management systems (Sage Intacct).
- Strong Excel skills (pivot tables, VLOOKUP).
- Excellent communication, organization, and problem-solving abilities.
- Ability to thrive in a fast-paced clinical environment with shifting priorities.
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