Onsite Purchasing Invoice Specialist

Posted 18 minutes ago

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About the role

  • Shipping, Receiving & Inventory Specialist managing parts and materials for Hydro Aluminum Metals plant operations. Ensuring inventory control, timely part availability, and compliance with safety standards.

Responsibilities

  • Receive, inspect, and verify incoming shipments for accuracy, quality, and documentation compliance
  • Unload deliveries and ensure proper handling and storage of materials, including critical spare parts
  • Coordinate outbound shipments, including returns, repairs, and vendor-related logistics
  • Maintain accurate records of all incoming and outgoing shipments in ERP/CMMS systems
  • Maintain accurate inventory of maintenance spare parts, tools, and consumables
  • Perform routine cycle counts and annual physical inventories; investigate and resolve discrepancies
  • Ensure proper labeling, storage, and organization of parts in stockrooms and warehouses
  • Monitor inventory levels and initiate reorder requests to prevent stockouts and excess inventory
  • Support inventory optimization strategies, including min/max levels and critical spares identification
  • Issue parts and materials to maintenance technicians in a timely and accurate manner
  • Collaborate with the Maintenance Manager to ensure availability of parts for planned and unplanned work
  • Assist in kitting parts for preventive and predictive maintenance activities
  • Track usage trends and provide data to support reliability and cost improvement initiatives
  • Maintain accurate data in ERP and/or CMMS systems (e.g., SAP)
  • Ensure proper documentation of receipts, transfers, and inventory adjustments
  • Generate reports on inventory levels, usage, and discrepancies as needed
  • Follow all safety procedures, including proper material handling and storage practices
  • Ensure compliance with company policies, environmental regulations, and ISO standards
  • Maintain clean, organized, and audit-ready storage areas

Requirements

  • High school diploma or GED required; associate degree or technical certification preferred
  • 3–5 years of experience in shipping/receiving, inventory control, or warehouse operations in a manufacturing environment
  • Experience supporting maintenance or MRO (Maintenance, Repair, and Operations) inventory strongly preferred
  • Strong knowledge of inventory control practices and warehouse operations
  • Experience with ERP/CMMS systems (SAP or similar)
  • Proficient in Microsoft Office (Excel, Outlook)
  • Strong attention to detail and organizational skills
  • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
  • Effective communication and teamwork skills

Benefits

  • Competitive compensation and comprehensive benefits package
  • Career growth and development opportunities within a global organization
  • Exposure to best practices and collaboration across Hydro’s international network
  • Opportunity to lead and shape HSE strategy in a growing, state-of-the-art facility
  • A strong safety-first culture backed by global standards and leadership support

Job title

Purchasing Invoice Specialist

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

High School Diploma

Tech skills

Location requirements

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