Hybrid Site Operations – MAC Coordinator

at Jones Lang LaSalle Americas, Inc.

• Job title: Site Operations – MAC Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $34 - $36 per hour
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Seattle, United States

About the role

• Site Operations/MAC Coordinator providing operational and administrative support in Seattle and Bellevue offices. Managing work orders, vendor coordination, and event planning tasks.

Responsibilities

• Schedule vendor activities, manage work orders, maintain service records, support safety initiatives, and assist with budget development
• Develop event scope and schedules, handle administrative tasks (minutes, agendas, reports), and manage project documentation on SharePoint sites
• Process client requests, participate in planning meetings, initiate schedule reviews, communicate issues to leadership, and respond to routine inquiries
• Coordinate vendor activities and inspections, track interactions, and facilitate meetings with stakeholders and vendors
• Prepare operational and event status reports, track KPIs, support close-out activities, and maintain site procedures and manuals
• Serve as liaison between clients, facility managers, vendors, and JLL leadership for both operational and event-related matters
• Handle meeting coordination, document review and editing, action item tracking, and maintenance of project records across multiple platforms

Requirements

• 2 years of experience in facilities coordination, operational support, relocation project management support, or similar role in a Corporate Real Estate environment
• Strong organizational skills and attention to detail with ability to multi-task
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Google Workspace Apps, particularly Sheets, Mail, and other core applications
• Excellent written and verbal communication skills
• Ability to prioritize tasks, manage time effectively, and work both independently and as part of a team
• Excellent understanding of customer service principles
• Experience with CAD/CAFM technology with move management modules
• Experience with CMMS technology to manage, schedule, and coordinate onsite work
• Ability to work onsite full time with flexibility for travel between client locations
• Detail-oriented with ability to prioritize and manage differing business needs
• Self-motivated with ability to identify skill development opportunities and seek training
• Flexibility with work hours and travel as needed
• Talent for self-management and proactive problem-solving

Benefits

• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay