Hybrid Executive Assistant – Chief of Staff

at Ivim Health

• Job title: Executive Assistant – Chief of Staff
• Job type: Full Time
• Experience level: Lead
• Salary: $65,000 - $85,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Columbus, United States

About the role

• Executive Assistant to the Chief of Staff at Ivim Health handling daily operations and providing administrative support. Join a fast-paced team transforming the future of wellness through individualized care.

Responsibilities

• Manage complex, fast-changing calendars for the Chief of Staff and executive team
• Coordinate internal and external meetings, ensuring clear agendas, prep materials, and follow-up actions
• Review, organize, and process confidential physical and digital mail
• Maintain strict confidentiality and handle sensitive information with discretion and integrity
• Anticipate needs and proactively resolve scheduling conflicts, bottlenecks, or operational risks
• Exercise exceptional judgment when triaging priorities, managing decision flow, and escalating urgent matters.
• Support day-to-day operations of the executive office, helping streamline communication, documentation, and task flow
• Build repeatable processes for organization, calendar management, executive communication, and meeting cadence
• Assist with project tracking, ensuring deadlines are clear, communicated, and met
• Prepare executive briefing documents, summaries, and internal communications as needed

Requirements

• 4+ years of experience in executive assistant, chief of staff support, or administrative operations roles
• Experience supporting VP-level or C-suite executives strongly preferred
• Proven experience in a fast-paced, high-growth, or startup environment
• Demonstrated ability to manage confidential information and high-judgment decision-making
• Strong proficiency in Google Workspace, Microsoft Office, project management tools, and scheduling systems
• Ability to quickly learn internal systems such as ADP, Teams, internal dashboards, or new software
• Exceptional written and verbal communication skills
• Ability to build clear, structured documents and executive-prepared materials

Benefits

• Competitive compensation aligned with experience and market
• Comprehensive benefits package: health, dental, and vision
• 401(k) with employer match
• Generous PTO, paid holidays, and floating holidays
• Flexible hybrid schedule (Columbus-based)
• Opportunities for professional growth and development
• A fast-paced, mission-driven environment where your work makes a meaningful impact
• Direct support and partnership with executive leadership