Events Manager at Early Warning planning and executing events in the financial ecosystem. Responsible for aligning events with business objectives and ensuring seamless delivery with partners.
About the role
- Event Manager overseeing congresses and meetings for Healthcare and Pharmaceutical clients. Managing all aspects of events across the UK and Europe.
Responsibilities
- Lead venue sourcing and site selection for meetings, congresses, and events
- Negotiate hotel accommodation and meeting space contracts within approved budgets
- Manage multiple client programmes and recurring events
- Oversee housing, registration, and delegate badge distribution
- Travel to event locations across the UK and Europe as required for on-site support
- Research, evaluate, and negotiate with preferred suppliers
- Build and maintain strong relationships with venues, housing bureaus, and service providers
- Coordinate catering, AV, room blocks, sponsorship activity, and on-site support services
- Develop proposals, cost estimates, and detailed event budgets
- Track expenditure and provide reporting on individual events and annual programme spend
- Manage invoicing, master billing, and client payment processes
- Oversee budget management throughout planning, delivery, and post-event reconciliation
- Partner closely with client representatives and internal teams to finalise logistics
- Manage event registration, invitations, and attendee communications
- Prepare housing confirmations, event information packs, and final reports
- Ensure a seamless, professional experience for all stakeholders
Requirements
- Degree-level education or equivalent professional experience
- 2+ years’ experience delivering congresses, conferences, or complex meeting programmes within Life Sciences, Healthcare, or Pharmaceutical sectors
- Familiarity with UK and European congress landscapes, venue sourcing, and accommodation management
- Experience managing budgets in GBP and tracking programme spend accurately
- Strong negotiation skills and ability to manage supplier contracts
- Exceptional organisational skills with meticulous attention to detail
- Confident communicator, comfortable liaising with clients, suppliers, and internal teams
- Experience in an agency or fast-paced client services environment preferred
- Proficiency in Microsoft Office, particularly Excel for budget tracking and reporting
- Willingness to travel across the UK and Europe to support on-site delivery
Benefits
- Health insurance
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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