Staff Accountant at Kaizen Analytix managing financial operations and invoicing tasks. Requires 5 - 7 years of experience with accounting workflows and software.
About the role
- Accountant managing billing, collections, and AR/AP processes for a law firm focused on immigration law. Ensuring accurate financial workflows, client invoicing, and attorney payouts.
Responsibilities
- Own our billing, collections, AR/AP, and attorney payout processes
- Prepare, review, and issue client invoices in coordination with legal/admin teams
- Ensure billing accuracy by client and matter, fee structure, and engagement terms
- Record and apply payments from LawPay to the correct client/matter in QuickBooks
- Track retainers, replenishments, and client balances; flag shortfalls early
- Maintain AR aging reports and drive collections follow-up to keep cash flow healthy
- Resolve billing disputes and payment application issues quickly and professionally
- Calculate attorney payouts
- Prepare and maintain payout schedules (monthly/biweekly/other cadence as set internally)
- Process vendor invoices, firm expenses, and reimbursements in QuickBooks
- Ensure proper coding by matter, department, and cost category
- Prepare regular AP payment runs and maintain vendor records
- Perform weekly/monthly bank, credit card, and LawPay deposit reconciliations
- Assist with month-end close and preparation of financial statements
- Track cash flow, budgets, and key KPIs (collections, AR, payout obligations)
Requirements
- Bachelor’s degree in Accounting, Finance, or related field
- 2+ years of experience in accounting/bookkeeping with heavy AR/AP ownership
- Strong working knowledge of GAAP and accounting controls
- Hands-on QuickBooks experience (required)
- Experience applying and reconciling payments from platforms like LawPay (required)
- Advanced Excel/Google Sheets skills (pivots, lookups, reconciliations)
- High attention to detail, strong deadlines discipline, and clear communication skills
- Experience in a law firm or professional services environment (preferred)
- Familiarity with retainer workflows and matter-level reporting (preferred)
- Experience building payout models tied to collections (preferred)
- CPA/CMA or progress toward certification (preferred)
Benefits
- Company parties
- Competitive salary
- Dental insurance
- Free food & snacks
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
- Competitive compensation, based on experience
- Flexible scheduling / hybrid options
- Career advancement opportunities
- Paid time off & holidays
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Experience level
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