Executive Assistant to Ford Pro's President managing complex calendars and correspondence. Collaborating with senior leadership and internal partners for efficient operations.
About the role
- Executive Assistant managing calendars and travel while supporting the executive office at Independent Living Systems. Ensuring communication efficiency and organization of executive meetings and correspondence.
Responsibilities
- Manage and maintain executives’ calendars, scheduling appointments, meetings, and events with attention to detail and priority.
- Coordinate complex travel arrangements including flights, accommodations, and transportation to ensure seamless itineraries.
- Prepare, edit, and format presentations and documents using Microsoft PowerPoint and Word to support executive communications.
- Arrange and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Provide general administrative assistance such as handling correspondence, managing files, and supporting special projects as needed.
Requirements
- Associate degree in business administration, or related field
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite, including Word and PowerPoint.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Ability to handle confidential information with discretion and professionalism.
- Relevant experience may substitute for the educational requirement on a year-for-year basis.
- Bachelor's degree in business administration, or related field (Preferred).
- Experience working in the Health Care Services industry or a related field (Preferred).
- Familiarity with specialized scheduling and travel management software (Preferred).
- Experience with Microsoft Excel or other data management tools (Preferred).
- Demonstrated ability to work effectively in a fast-paced, dynamic environment (Preferred).
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