Executive Assistant supporting a Partner at Sunshine Sachs Morgan & Lylis, a leading global communications agency. Handling complex scheduling and supporting high - profile clients in various industries.
About the role
- Executive Assistant supporting the CEO at ControlPlane, a cloud technology consultancy in London. Managing communications, scheduling, and travel amid a fast-paced environment.
Responsibilities
- Serve as the CEO’s trusted right hand, ensuring seamless business and personal operations, aligning priorities and best practices, and operating autonomously to anticipate needs, mitigate risks, and resolve issues
- Manage the CEO’s inbox and communications by monitoring, summarising, and responding on their behalf, while serving as the primary point of contact for clients, partners, and internal stakeholders
- Oversee heavy diary management and complex scheduling across business and personal commitments (including outside core hours) while coordinating end-to-end internal and external meetings with venues, agendas, note-taking, action tracking, and follow-ups
- Coordinate extensive international business and personal travel across the US and Europe, including full itineraries, transport, and expenses
- Prepare, review, and proof high-quality documents, presentations, and written communications on behalf of the CEO
- Manage and reconcile expenses accurately and efficiently
- Oversee personal home matters, errands, special projects, and personal/family gifts
- Provide hands-on problem-solving to ensure technology, systems, and office operations run smoothly
Requirements
- 5+ years supporting founders, directors, or business owners as an Executive/Personal Assistant in a startup or small–to–mid-size tech environment, with experience reviewing technical documentation, improving processes, and structuring information efficiently
- Highly organised, solutions-driven Executive Assistant who remains calm in fast-paced, high-pressure environments. Discreet and diplomatic, exercising sound judgement and strict confidentiality, with a proactive, growth-focused approach to continuous improvement and impactful support
- Exceptional written and interpersonal communication skills with strong attention to detail, collaborating effectively to build positive relationships across all levels
- Strong planning, prioritisation, and time management, delivering complex strategic tasks efficiently using deep-focus principles to maintain quality, productivity, and consistency
- Confident early adopter of technology with advanced proficiency in Google Workspace and Microsoft Office, able to troubleshoot daily technical issues and quickly learn new tools and systems
- Resourceful and proactive problem solver who anticipates needs, takes initiative, and demonstrates accountability through dependable execution
- Responsive to urgent matters outside core working hours when required, demonstrating adaptability, reliability, and strong commitment.
Benefits
- Generous and competitive salary
- Bonus
- Pension
- 33 days of paid holiday, including paid leave for the standard 8 UK Bank Holidays
- Cycle to Work scheme
- Enhanced Parental Leave
- Private Medical Insurance
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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