Unit Secretary responsible for nursing unit communication and office management tasks at PAM Health in Miamisburg, Ohio.
About the role
- Executive Assistant providing comprehensive operational and administrative support to management and teams. Aiding in workflow efficiency and communication across cross-functional teams in a dynamic environment.
Responsibilities
- Manage calendars, scheduling, and correspondence for management and teams.
- Organize, maintain, and track company documents, reports, and internal records.
- Prepare summaries, notes, checklists, and internal references to streamline team workflows.
- Assist with internal reporting, basic data tracking, and project follow-ups.
- Act as a point of contact across different teams to facilitate communication and task completion.
- Track progress on projects and ensure deadlines are met, escalating blockers when needed.
- Support onboarding and internal processes for new hires.
- Identify opportunities to improve operational efficiency and suggest practical solutions.
- Maintain internal procedures and shared resources, ensuring documentation is up to date.
- Help implement lightweight tools or systems to track team tasks, deadlines, and documents.
- Anticipate management and team needs; act independently to address them.
- Handle ad-hoc tasks, research requests, or small projects as assigned.
- Support content, design, or internal communications tasks when required.
- Assist HR with coordination of training, meetings, or internal events.
- Promote a culture of organization, accountability, and proactive problem-solving.
Requirements
- Bachelor’s degree or equivalent experience.
- 1–3 years of experience in administrative, executive assistant, or operations support roles.
- Excellent written and verbal communication skills in English.
- Highly organized, detail-oriented, and able to work independently.
- Comfortable using digital tools: Google Workspace, Microsoft Office, and collaboration platforms (Slack, Trello, Notion, or equivalent).
- Proactive mindset and ability to anticipate needs before being asked.
- Preferred / Good to Have
- Experience in supporting multiple teams or remote-first organizations.
- Basic experience with design or content creation tools (Canva, Figma, etc.).
- Familiarity with startup or fintech environments.
Benefits
- Competitive compensation and flexible working arrangements.
- Opportunity to contribute to a fast-growing, dynamic organization.
- Exposure to cross-functional teams and senior leadership.
- Opportunities for learning, development, and career growth.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Entry - Level Executive Assistant supporting senior leadership at Atlantic Health Strategies. Offering administrative support and gaining real - world experience in a hybrid role.
Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
Executive Assistant supporting senior Marketing leaders in a fast - paced environment with a focus on effective calendar management and communication. Coordinating meetings, travel, and administrative processes.
Campus Secretary at Tadlock Elementary managing clerical services and office operations. Ensuring smooth administrative processes and providing support to school staff and students.
Campus Secretary ensuring efficient operation of school administrative office at Allen Elementary. Preparing correspondence, maintaining records, and supporting students, teachers, and parents.
Executive Assistant supporting SVP in Theatrical Development & Production at Warner Bros. Discovery. Provides administrative support while managing projects, communications, and office operations.
Executive Assistant managing schedules and communications for Glass Doctor team. Coordinating department meetings and maintaining office operations in a hybrid work environment.
Executive Assistant providing strategic administrative and operational support to C - suite leaders in a SaaS - driven organization. Anticipating needs and managing priorities across global teams.
Senior Executive Assistant coordinating administrative operations for Partners at E3 energy consulting. Managing complex schedules and travel logistics in a hybrid work environment.