Accounts Payable Specialist responsible for data entry and maintaining accounting records at Bobcat | GDN. Requires attention to detail and accuracy in processing transactions.
About the role
- Accounts Payable Manager leading financial operations for a nonprofit serving New York City. Overseeing accounts payable, compliance, and team management with a focus on accuracy and efficiency.
Responsibilities
- Oversee the full-cycle accounts payable process, including PO, Invoice verification, coding, approvals and payment processing.
- Ensure accuracy, timeliness, and compliance with organizational policies, grant requirements, and regulatory standards.
- Maintain strong internal controls to prevent errors, duplication, and fraud.
- Monitor aging reports and resolve outstanding payables in a timely manner.
- Ensure company policies and procedures are being followed.
- Resolve payment or billing issues with vendors.
- Ensure accuracy, timeliness, and efficiency in job assignments to the AP Team and to meet organizational needs.
- Supervise, train, mentor and evaluate a Team of three AP staff members.
- Prepare documentation and schedules for audits and financial reviews.
- Support year-end close and audit preparation activities.
- Generate and prepare tax forms and filings such as 1099 vendor reports and IRS Form 1096.
- Identify process improvements and efficiencies within AP Workflows.
- Provide excellent customer service to internal department, vendors and partners.
- Communicate clearly, professionally and effectively in written and verbal formats.
- Support ad hoc financial analyses and special projects as assigned.
Requirements
- Bachelor’s degree in accounting or finance, or equivalent combination of related education and experience.
- Minimum 5 years of progressive accounts payable experience.
- Prior supervisory or management experience required.
- Proficiency with accounting software Intacct and Microsoft Excel.
- Strong analytical skills, accuracy and attention to detail.
- Knowledge of nonprofit accounting standards.
- Excellent organizational and communication skills.
- Proven ability to thrive in a fast-paced, high-volume environment.
- Extremely detail-oriented with a strong commitment to accuracy.
- Strong problem solving and process improvement mindset.
- Ability to manage multiple priorities and deadlines.
Benefits
- Hybrid Work Schedule.
- Generous Paid Time Off and Holidays.
- An attractive and comprehensive benefits package including Medical, Dental and Vision.
- Flexible Spending Accounts and Commuter Benefits.
- Company Paid Life Insurance and Disability Coverage.
- 403(b) + employer matching and discretionary company contributions.
- College Savings Plan.
- Ongoing trainings and continuous opportunities for professional growth and development.
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