Event Management Specialist at EventConnect, focusing on hotel procurement and event management tasks. Collaborating with hotels and managing inquiries for successful event delivery.
About the role
- Plan and coordinate corporate and medical events in partnership with marketing, managing vendors, budgets, and on-site setups. Manage promotional inventory and support Commercial and Pharmaceutical teams to ensure successful event execution.
Responsibilities
- Plan and organize corporate events and medical conferences in partnership with the marketing team, ensuring strict adherence to the event timeline.
- Attend on-site to oversee booth assembly, supervising contractors to ensure delivery according to the design and the brand's visual identity.
- Provide support for smaller events, including preparing and shipping kits for the commercial area, and assisting with table and banner setup when necessary.
- Fully manage the stock of giveaways and promotional materials, controlling inventory (incoming and outgoing) and ensuring availability for activities.
- Source and negotiate with various suppliers (catering, promotional items, booth builders, audiovisual), always seeking the best cost-benefit and quality of delivery.
- Work directly with the Commercial and Pharmaceutical teams to align expectations, material needs and event briefings.
Requirements
- Education: Bachelor's degree in Marketing, Events, Public Relations, Business Administration or related fields.
- Profile: Excellent verbal and written communication (essential for interfacing with internal teams), a sense of ownership (responsibility) and the ability to resolve last-minute issues.
- Organization: Ability to manage multiple projects simultaneously and control deadlines.
- Availability: Flexible hours for event attendance (occasionally on weekends).
- Preferred: Previous experience in the Healthcare/Pharmaceutical sector.
- Knowledge of project management tools (Trello, Planner).
Benefits
- Salary advance
- Health insurance
- Bonus
- Christmas hamper
- Pharmacy partnership
- Dental care
- Workplace exercise program
- Meal allowance
- Payroll-deductible loan
Job title
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Experience level
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