Hybrid Project Administrator

at Halyard

• Job title: Project Administrator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: CA$55,000 - CA$65,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Toronto, Canada

About the role

• Project Administrator supporting engineering project documentation and coordination at multidisciplinary firm Halyard. Collaborating with project managers and ensuring deliverables are met through efficient communication and document control.

Responsibilities

• Provide general administrative support to the project managers and project coordinators including scheduling meetings, taking meeting minutes, organizing travel, and other administrative tasks, as required.
• Coordinate project document control by maintaining the document register, managing document filing on SharePoint, preparing, and issuing documents both internally and to Clients and Vendors, as required.
• Facilitate communications between project team members, stakeholders, and other relevant parties under the direction of the project manager, discipline leads, and/or the project coordinator.
• Assist in the development and maintenance of project documentation, including deliverables lists, technical documents, meeting minutes, reports, and other relevant files.
• Develop, reformat, and professionalize documents and templates, some of a highly confidential/sensitive nature, with high degree of speed and accuracy.
• Assist with proposals, as required.
• Assist with document standards, marketing, and business development activities, as required.

Requirements

• At least 2–3 years of experience in business administration, administrative or project support, or a comparable role.
• Background in engineering, consulting, or the mining and minerals processing sector is an asset.
• Strong capability in creating and formatting professional business documents, with advanced proficiency in editing materials using Microsoft Word, PowerPoint, and Excel.
• Exceptionally organized and detail‑focused, with strong time‑management abilities and the capacity to manage multiple responsibilities while effectively prioritizing workload.
• Skilled in Microsoft Office tools including SharePoint, OneDrive, Outlook, Teams, and core Office applications (Word, Excel, PowerPoint, etc.).
• Demonstrates a strong interest and aptitude for adopting new technologies.
• Familiar with formal document formatting standards, as well as filing and tracking procedures.
• Able to handle sensitive and confidential information with professionalism and discretion.