Accounts Payable Specialist supporting finance function of IT services organization. Reviewing invoices and ensuring compliance on a part - time basis in a hybrid work environment.
About the role
- Senior Accounts Payable Specialist ensuring compliance in vendor payment processing for healthcare innovation company. Detailed-oriented and process-driven in a fast-paced environment supporting early cancer detection technology.
Responsibilities
- Own the facilitation and execution of AP Process: intake, three-way matching, coding, and approval, while applying a thorough understanding of the business context.
- Monitor AP aging and proactively resolve issues to avoid late payments or service interruptions.
- Enter invoices accurately and timely, ensuring proper coding and documentation
- Respond to all vendor inquiries, reconciling all vendor statements, correcting any discrepancies.
- Proactively identifies issues and drives resolution with minimal supervision.
- Review and process employee expense reports and corporate card transactions within Concur, ensuring spend is within Company policy
- Assist in month-end close, preparing journal entries and balance sheet reconciliations
- Support vendor onboarding, including collection and review of tax forms (e.g., W-9, W-8), banking details, and compliance documentation.
- Maintain accurate and complete vendor master data, including changes to addresses, payment terms, and banking information.
- Assist in the preparation of annual 1099 filings
- Participate in process improvement initiatives, projects, and ad hoc assignments as needed
- Takes end-to-end responsibility for AP processes and deliverables, consistently meeting deadlines and service level expectations
- Protect the Company’s value by keeping all information confidential
- Thrives in a dynamic environment and can adjust to evolving processes, systems, and business needs.
Requirements
- 5+ years of AP experience
- Bachelor’s degree or an equivalent combination of education and experience
- Experience with Coupa
- Excellent professional written and verbal communication and interpersonal skills are required
- Advanced Excel and Google Suite products (Sheets, Docs) knowledge is required
Benefits
- flexible time-off or vacation
- a 401(k) retirement plan with employer match
- medical, dental, and vision coverage
- carefully selected mindfulness programs
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