Executive Assistant managing administrative duties for Helium Health's executives, including scheduling, organizing meetings, and handling confidential information.
About the role
- Personal Assistant supporting the Senior Vice President EMEA Distribution. Providing administrative support to the EMEA Distribution team in a fast-moving environment.
Responsibilities
- PA support to Senior Vice President, EMEA (Distribution)
- Admin support for EMEA Distribution Management Team
- Measure the activity of the sales team in the CRM and issue dashboard each week
- Organise and provide support for key internal and external events as appropriate
- Completing presentations and sales tools, market research
- Assist with the generation of proposals with the sales staff
- Support the sales team with general administration and travel arrangements as required
- Assisting with contract management
- Maintain and update the distributor database and training database
- Receive and process enquiries from technicians at Distributors, who request access to the TechServe tool
- Collation of the weekly “whereabouts” file of the team
- Assist with PER template process and coordination
- Update team file to track status of PER projects each week
- Support the team to purchase banknotes for technical evaluation from distributors
- Liaise collaboratively between Glory Japan’s technical team, EEMEA distributors, sales, and service team to progress and conclude PERs in a timely and effective way
- Support the coordination of regular updates to the team and chase outstanding information needed to progress PER
Requirements
- Demonstrates the Glory values: Customer delight, integrity, innovation, speed, diversity and respect, teamwork.
- Culturally sensitive with the ability to adapt to different cultural influences
- Excellent professional written communication skills
- Strong organisational skills
- Enthusiastic and willing to learn
- Team player with a flexible attitude
- Ability to take initiative
- Numerate and good literacy skills
- Confident telephone manner
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience in an International role is desirable
- Experience working in a corporate office environment in a PA/Team Administrator role
- Desirable PA/Admin related qualifications or willingness to attend course.
- A Good standard of education and a University degree are desirable
Benefits
- 25 days' holiday a year with the opportunity to buy up to five additional days each year
- Competitive Company pension scheme
- Staff bonus scheme
- Ongoing training and development
- Private medical insurance for all employees (enhanced membership can be purchased for other family members)
- Life assurance
- Income protection scheme
- Dental insurance for all employees
- Employee assistance programme
- Loyalty awards
- Employee wellbeing events and Mental Health First Aiders
- Employee My Benefits portal offering extensive retail discounts
- Opportunity to volunteer for charity work
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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