Administrative Assistant performing routine tasks like data entry and filing in a growing team. Supporting project initiatives and maintaining communication with volume gatherers.
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Hybrid Administrative Assistant – Self Determination Program
Posted 4 weeks ago
About the role
- Administrative Assistant supporting Self Determination Program at GGRC. Provides administrative support and assists SDP supervisors with various tasks.
Responsibilities
- Support the Self Determination Program supervisors
- Provide general Administrative support for the SDP team
- Prepare agendas and supporting data for meetings and appointments
- Maintain files and confidential material for the SDP
- Assist members of the Self-Determination Local Advisory Committee (SDLAC)
- Arrange appointments, conferences, training and meetings
- Compose and prepare highly specialized correspondence
- Field internal and external inquiries by phone, email, and in person
- Manage clerical workflow and activities to meet deadlines
- Maintain SDP participant spreadsheets for DDS data collection
- Create, maintain and distribute SDP informational brochures for outreach
- Provide assistance to the SDP unit staff as needed
- Collect information and data, compile reports in support of assigned projects
- Prepare and process statistics monthly for SDPLAC meetings
- Attend weekly SDP Unit meeting
- Participate in special projects and additional duties as assigned
- Maintain all client information as confidential in compliance with HIPAA and the California Lanterman Act
Requirements
- High School Diploma or equivalent
- 5+ years of increasingly responsible administrative experience
- Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
- Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
- Ability to operate basic office equipment, including scanners, copiers, faxes, phones
- Intermediate knowledge of MS Word® (e.g., tables, mail merges, form creation), MS Excel® (e.g., Pivot Tables, Lookups, graphing), MS PowerPoint®, MS Outlook® (e.g., group list management, multi-calendar management)
- Knowledge of office methods, procedures, and equipment
- Ability to work with confidential material in an appropriately professional manner
- Customer Service Orientation
- Initiative
- Organizational skills
- Time management
- Attention to detail
- Adaptability
- Collaboration/teamwork
- Self direction
- Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
- Medical and Dental benefits with a generous employer contribution
- Additional employer paid Life, Disability and Vision coverage
- 10% employer contribution to a 403(b) retirement account
- 13 vacation days
- 15 sick days
- 11 paid holidays
- 6 personal holidays
- Up to 5 paid days for continuing education
Job title
Job type
Experience level
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Degree requirement
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