Payroll Specialist handling payroll processing for clients using DATEV in Germany. Responsible for compliance with tax regulations and effective client communication.
About the role
- Payroll Manager managing multi-state payroll operations and collaborating with HR and Finance teams. Ensuring compliance and accuracy in payroll processes while supporting compensation programs.
Responsibilities
- Own and manage end-to-end biweekly payroll processing for approximately 100 employees, ensuring accuracy, timeliness, and compliance.
- Partner with the HR Director to ensure complex situations such as garnishments and leaves of absence (STD, LTD, parental leave, furloughs, etc.) are managed appropriately, employees are paid accurately, and benefits deductions are processed accordingly.
- Partner with the Director of Finance to support payroll reconciliations, general ledger alignment, internal controls, and audits.
- Ensure compliance with all federal, state, and local payroll regulations and wage and hour laws.
- Ensure compliance with specific contract standards and specialized GovCon legislation (e.g., SCA) where applicable.
- Serve as the primary point of contact for compensation and payroll-related employee inquiries and issue resolution, escalating to Director of Finance and/or Director of HR where necessary.
- Support year-end payroll processes and required compliance reporting including ACA and W-2 preparation and distribution.
- Administer accurate monthly short-term incentive, long-term incentive, commission, and other bonus programs, including eligibility tracking, payment calculations in support of accounting accruals, and payment processing.
- Support administration of the company’s 401(k) retirement plan in partnership with HR and Finance.
- Serve as a subject matter expert during the company’s Workday implementation, and make recommendations regarding new Payroll vendor selection which is currently underway.
- Review timesheets, ensuring their accuracy by verifying changes and resolving issues.
- With the Director of HR, build and maintain market-aligned salary ranges across the organization and ensure updates are reflected in the HRIS.
- Review and process compensation changes to ensure alignment with company pay practices and established ranges.
- Prepare reports and analyze data related to payroll, benefits, and compensation programs, including internal equity reviews.
- Maintain accurate employee data across HRIS and payroll systems.
- Regularly perform audits and support system improvements to increase efficiency, accuracy, and scalability.
- Draft and distribute employee communications related to payroll and total rewards programs.
- Support employee education initiatives related to payroll, benefits, wellness programs, and total rewards offerings.
- Provide operational support to the HR Director on benefits administration, including open enrollment, new hire enrollments, life event changes, employee benefit terminations, and COBRA notifications.
- Maintain confidentiality and compliance with all applicable laws and company policies.
- Participate in special projects and cross-functional initiatives as needed.
- Lead the continued scaling of Payroll and Total Rewards operations in a growing, multi-state environment.
- Support special projects as needed.
Requirements
- 7+ years of experience in payroll administration, including multi-state payroll processing and full-cycle payroll processing.
- 5+ years of experience supporting compensation, with exposure to broader total rewards programs preferred.
- Strong knowledge of payroll, benefits, and employment laws and regulations including FLSA, ACA, COBRA, ERISA, SCA, and HIPAA.
- Experience working with HRIS and payroll systems required; Paycor and/or Workday experience, with specific emphasis on ERP implementations, is strongly preferred.
- Advanced proficiency in Microsoft Excel and data reporting tools.
- Demonstrated experience calculating and processing bonus and commission payments.
- Prior experience supporting broader benefits/total rewards programs preferred.
- Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.
- Excellent interpersonal and communication skills with the ability to partner effectively across HR, Finance, and leadership teams.
- High level of discretion and ability to manage confidential information.
- Ability to operate independently, prioritize effectively, and maintain a high standard of accuracy and follow-through.
- Must be able to execute tasks independently once trained.
- Exceptional attention to detail, analytical proficiency, and organization skills.
- Level-headed with sound judgment and demonstrated discretion in handling confidential information.
- An appreciation for both the strategic importance of strong HR/Payroll systems and the necessity of hands-on execution to keep those systems running.
- A desire to continue growing and learning new things.
- A collaborative, proactive mindset.
- Good team player.
Benefits
- Competitive pay and benefits (medical, dental, vision, 401k with match, company-paid life/short-term disability, long-term disability insurance, paid time off, all federal holidays off, etc.)
- Great company culture and perks (regular office happy hours, peer-to-peer recognition program, free building gym access, hybrid work environment, etc.)
- Opportunity to shape and improve Payroll & Total Rewards foundations in a growing organization.
- Collaborative environment with room for professional development and learning.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Director of Payroll & Benefits Operations overseeing payroll delivery for 60,000 colleagues across multiple cycles. Leading a high - performing payroll team and partnering with HR and Finance departments.
HR Analyst responsible for payroll processing and labor compliance in Grendene's operations. Ensuring accurate data and handling labor - related queries within HR policies.
Payroll Analyst ensuring compliance and quality in payroll processes for BPO environment. Collaborating on payroll activities with a focus on improvement and technical autonomy.
Analista de Folha de Pagamento JR at Bernhoeft maintaining payroll excellence and supporting personnel department needs. Involves admissions, dismissal processes, and legal compliance in payroll.
Payroll Analyst at Bernhoeft managing payroll processes and supporting HR operations with a focus on compliance and quality.
Payroll Specialist managing multi - entity payroll operations across Canada and the United States for Volatus Aerospace. Ensuring compliance and accuracy in payroll processing within a hybrid work environment.
Payroll Consultant managing payroll processes in Spain for SD Worx clients. Focusing on client management and providing payroll expertise with a strong interest in HR.
Senior Payroll Manager overseeing payroll operations for clients, requiring 3 - 5 years of experience. Join a leading European HR and payroll services provider.
Payroll trainee at SD Worx combining theory and practice in a dynamic environment. Involved in monthly payroll management and client interactions through a structured training program.