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FE
Hybrid Manager, Lease Administration – Corporate Real Estate and Facilities
Posted 1 hour ago
About the role
- Lead Lease Administration for Ferguson's corporate real estate portfolio ensuring compliance and data accuracy. Manage lease records, support decision-making, and drive process improvements in a hybrid role.
Responsibilities
- Lead enterprise lease administration and governance of lease/ownership records, ensuring complete documentation, standardized filing, and audit readiness.
- Maintain accurate lease data including abstracts, rent rolls, critical dates, and payment schedules; ensure ongoing database integrity and compliance.
- Proactively monitor and communicate critical dates (renewals, terminations, escalations, notice periods) to enable timely planning and action.
- Interpret lease terms to resolve issues, track obligations, enforce rights, and serve as the primary contact for internal and external customers.
- Oversee SOX-related controls and compliance requirements for lease administration, supporting testing, documentation, and remediation.
- Manage lease lifecycle events including amendments, extensions, terminations, and ancillary agreements, ensuring accuracy and completeness of records.
- Partner with Real Estate, Facilities, Finance, Legal, and Lease Accounting to support portfolio needs and accurate reporting under ASC 842.
- Prepare and review recurring and one-time payment schedules (rent, OPEX/CAM, property tax, reconciliations, CPI/rent escalations) to ensure accuracy.
- Develop dashboards, reporting, and analytics (Excel/Power BI/CoStar) to monitor portfolio performance and support decision-making.
- Manage landlord billing and collections (TI allowances, inducements, security deposits), ensuring timely reimbursement and compliance with lease terms.
- Lead, mentor, and develop a team of lease administrators, driving performance, consistency, and adoption of best practices.
Requirements
- Bachelor’s degree in Real Estate, Business Administration, Finance, or related field
- 7–10+ years of experience managing lease administration operations and real estate finance
- Familiar with SOX compliance requirements related to lease administration
- Familiarity with lease accounting principles and financial reporting support under ASC 842
- Certification preferred: RPA, CPM, CLS
- Lease Abstraction, Interpretation & Risk Mitigation
- Complex Portfolio Management (Multi-state / International)
- ASC 842 Support / Lease Accounting Partnership
- CoStar (Senior/Expert)
- Excel (Advanced)
- Power BI (Reporting & Visualization)
- Payment Schedules, Reconciliations & Rent Escalations
- Document Governance & Record Management
- Stakeholder Management (Real Estate / Finance / Legal / External Partners)
- Portfolio Reporting, Dashboards, and Analytics
- Process Improvement / Best Practice Implementation
Benefits
- Health insurance
- Dental
- Vision
- Paid time off
- Life insurance
- 401(k) with a company match
- Mental health coverage
- Gender affirming benefits
- Family building benefits
- Paid parental leave
- Associate discounts
- Community involvement opportunities
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