Secretary/Assistant managing office administration at ETL Schömig Steuerberatungsgesellschaft in Würzburg. Responsible for back office operations, client communication, and administrative support.
About the role
- Apply appropriate due diligence ensuring accuracy in preparing and completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, packages for committee meetings, etc.).
- Manage CEO’s E-mails & calendars and execution of quality correspondence. Perform other administrative assignments as required.
- Professionally in managing correspondence, information, and all matters of confidentiality; report issues where appropriate.
- Coordinate CEO and Executive team meetings. As required, prepare presentation materials and agendas for the meetings. Ensure relevant information is assembled and prepared for meetings in a timely manner.
- Prepare expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
- Demonstrate a digital-forward and competitive approach to leveraging new technology to support the CEO and the Executive team as a whole.
- Execute and provide assistance with annual corporate initiatives, led by the CEO and key stakeholders.
- Lead and coordinate Sales, Marketing and Partnership event planning and execution including but not limited to obtaining quotes, preparing cost comparisons, securing and coordinating with vendors and attending events in-person
- Act as Chair to the Equity Diversity & Inclusion Committee and support initiatives within the Employee Engagement Committee
Requirements
- High school diploma with over 5 years of relevant experience. University Degree is preferred.
- Experience working with executive team in a corporate environment.
- Computer skills with programs including but not limited to: Microsoft Office Suite, Microsoft Teams, Salesforce.com, OneDrive, etc. Eager to learn new applications and online platforms.
- Ability to work independently and be flexible for effectively coordinating processes and information across related stakeholders.
- Perform tasks that involve different range of complexity with autonomy.
- A dynamic professional who is eager to learn and take initiative on upcoming tasks.
- Excellent interpersonal skills and strong written and spoken communication to interpret policies and apply standards to complete assignments in a fast-changing environment.
- Excellent time management, ability to multitask and desire to learn fast and independently.
- Bilingualism would be an asset.
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