Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.
About the role
- Executive Assistant managing CEO’s schedule and correspondence. Coordinate meetings and support executive team initiatives while ensuring confidentiality and accuracy.
Responsibilities
- Apply appropriate due diligence ensuring accuracy in preparing and completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, packages for committee meetings, etc.).
- Manage CEO’s E-mails & calendars and execution of quality correspondence. Perform other administrative assignments as required.
- Professionally in managing correspondence, information, and all matters of confidentiality; report issues where appropriate.
- Coordinate CEO and Executive team meetings. As required, prepare presentation materials and agendas for the meetings. Ensure relevant information is assembled and prepared for meetings in a timely manner.
- Prepare expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
- Demonstrate a digital-forward and competitive approach to leveraging new technology to support the CEO and the Executive team as a whole.
- Execute and provide assistance with annual corporate initiatives, led by the CEO and key stakeholders.
- Lead and coordinate Sales, Marketing and Partnership event planning and execution including but not limited to obtaining quotes, preparing cost comparisons, securing and coordinating with vendors and attending events in-person
- Act as Chair to the Equity Diversity & Inclusion Committee and support initiatives within the Employee Engagement Committee
Requirements
- High school diploma with over 5 years of relevant experience. University Degree is preferred.
- Experience working with executive team in a corporate environment.
- Computer skills with programs including but not limited to: Microsoft Office Suite, Microsoft Teams, Salesforce.com, OneDrive, etc. Eager to learn new applications and online platforms.
- Ability to work independently and be flexible for effectively coordinating processes and information across related stakeholders.
- Perform tasks that involve different range of complexity with autonomy.
- A dynamic professional who is eager to learn and take initiative on upcoming tasks.
- Excellent interpersonal skills and strong written and spoken communication to interpret policies and apply standards to complete assignments in a fast-changing environment.
- Excellent time management, ability to multitask and desire to learn fast and independently.
- Bilingualism would be an asset.
Job title
Job type
Experience level
Salary
Degree requirement
Tech skills
Location requirements
Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
Executive Assistant to the CEO in a quantum tech company influencing strategy and operations while managing international partnerships and communication. Requires highly motivated and organized professional with strong language skills.
Corporate Secretary and Governance Vice President at State Street managing board - related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
Secrétaire de direction soutenant la direction pour la gestion administrative de la Résidence de l'Amandier. Coordination avec équipes, gestion de dossiers, et respect de la confidentialité.
Secrétaire managing patient interactions at INOVIE LABOSUD, ensuring optimal patient care and administrative support. Collaborating on patient - related inquiries and maintaining medical records.
Executive Assistant supporting the Global CEO at Croud, a digital marketing agency. Managing executive operations, board activities, and confidential correspondence in a hybrid work environment.
Executive Personal Assistant providing administrative support for Chief Officer or Director at TfL. Engage in stakeholder management, correspondence, and event facilitation while upholding TfL’s Vision & Values.