Administrative Assistant providing executive support in a healthcare organization. Key responsibilities include managing schedules, coordinating meetings, and processing correspondence.
About the role
- Administrative Assistant providing essential support to corporate management and departments at Duncan Financial Group in Pennsylvania. Key responsibilities include office management, visitor engagement, and communication handling.
Responsibilities
- Monitor and manage general company inboxes, routing messages to appropriate individuals or departments
- Greet visitors and clients with professionalism and direct them appropriately
- Sort, distribute, and prepare incoming and outgoing mail and packages
- Assist with data entry, report generation, and special projects
- Prepare and edit documents, reports, and correspondence
- Maintain accurate filing systems, records, and databases while ensuring confidentiality
- Support initiatives focused on improving operational efficiency and effectiveness
- Centralize and maintain supply ordering across the organization
- Assist with documenting, maintaining, and improving internal work processes
- Provide day-to-day administrative and operational support to departments and team members
- Serve as a liaison between departments and external contacts as directed
- Perform additional duties as assigned
Requirements
- High School Diploma required; Associate’s degree preferred
- Minimum of 2 years of administrative or office support experience
- Financial services or insurance industry experience a plus
- Prior experience in a professional, fast-paced environment strongly preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn industry-specific systems, i.e., Applied Epic
- Strong written and verbal communication skills
- Excellent organizational skills with strong attention to detail
- Ability to prioritize and manage multiple responsibilities effectively
- High level of professionalism, confidentiality, and discretion
- Ability to pass a criminal background check, as permitted by law.
Benefits
- Competitive Compensation
- Health Insurance Plans (PPO, HSA, Copay Options)
- Dental Insurance
- Vision Insurance
- Company Paid Disability Insurance
- Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
- 401(k) with Safe Harbor Match
- Paid Time Off
- Paid Holidays
Job title
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Experience level
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Degree requirement
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