Assistant Front Office Manager role at Seminaris, enhancing guest relationships and supervising team activities. Responsibilities include check - in, reservations coordination, and financial oversight.
About the role
- Executive-Level Legal Administrative Assistant providing support to top executives in a global law firm. Responsibilities include managing calendars, travel arrangements, and various legal administrative tasks in a hybrid setting.
Responsibilities
- Interact in person and over the phone with top executives in multiple time zones across the globe.
- Manage the business calendar, organize client meetings, and arrange domestic and international travel.
- Coordinate and track high-priority action items and follow-ups.
- Manage various legal administrative tasks such as conducting conflicts checks and opening client matters.
- Assist with document preparation and editing, file maintenance and client billing.
- Provide team coverage when other Legal Administrative Assistants are out of the office.
Requirements
- A minimum of 5 years’ executive-level administrative experience
- at least 5 years’ legal secretarial experience within a law firm
- Proficiency in MS Word, Excel, PowerPoint, and Outlook
- knowledge of Intapp Time, Emburse, and Chrome River for expense management would be an added advantage
- ability to work overtime, including evenings and weekends.
- strong interpersonal skills
- excellent written and oral communication skills
- detail-oriented
Benefits
- medical
- dental
- vision
- 401k
- profit sharing
- short-term/long-term disability
- life insurance
- tuition reimbursement
- paid time off
- paid holidays
- discretionary bonuses
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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