Accounts Payable Specialist role primarily remoting for Dayton Children's Hospital. Responsible for processing invoices and payments for goods and services purchased by the Hospital and its subsidiaries.
About the role
- Accounts Payable Manager overseeing entire AP operations at Co-operative Housing Ireland. Ensuring compliance, managing supplier relationships, and leading continuous improvement of AP processes.
Responsibilities
- Manage the full cycle of Accounts Payable, ensuring accurate and timely invoice processing, approval workflow, coding, and payment.
- Oversee high-volume AP activities including contractor payments, utilities, maintenance charges, development-related invoices, and grant-funded expenditure.
- Ensure payments are made in line with contract terms, statutory requirements, internal policies, and budgetary controls.
- Monitor aged creditors, resolve queries, and provide regular updates to the Financial Controller.
- Approve and oversee supplier reconciliations, payment runs, and month-end close activities.
- Ensure compliance with the organisation’s financial controls, procurement regulations, and funding/grant conditions.
- Develop policies and procedures Maintain adherence to AHBRA & Charity Regulators requirements, including audit trails, separation of duties, and internal control frameworks.
- Support internal and external audits by preparing schedules, responding to queries, and implementing audit recommendations.
- Safeguard data accuracy and integrity across finance systems.
- Manage tax aspects relating to Accounts Payable including VAT, RCT.
- Lead, mentor, and develop the Accounts Payable team, ensuring high performance and continuous professional development.
- Allocate work effectively and ensure adequate resourcing for peaks of activity (e.g., month-end, year-end).
- Devise Key Performance Indicators (KPI) to effect continuous improvement culture Promote a culture of collaboration, customer service, and continuous improvement.
- Oversee AP modules within the organisation’s finance/ERP system and contribute to systems development.
- Champion automation, digitalisation, and process optimisation in invoice processing, purchasing, and payments.
- Identify and implement opportunities to reduce manual processes and enhance internal controls.
- Act as the primary point of contact for supplier queries, disputes, and escalations.
- Build strong working relationships with internal departments including HSCE (Housing Services), AMPS (Asset Mgmt. & Property Services), HR, Development, Corporate and Procurement.
- Support suppliers and contractors in navigating invoicing processes and payment cycles.
- Produce regular AP and cashflow reports, KPI dashboards, and variance analyses.
Requirements
- Minimum 5 years’ experience in an Accounts Payable leadership or supervisory role in a large organisation (with annual expenditure at same or larger scale than CHI).
- Degree in Accounting, Finance, Business, or related discipline.
- Demonstrated experience managing high-volume AP environments.
- Strong knowledge of financial controls, compliance frameworks, taxation applicable to AP and procurement processes.
- Proficiency with finance/ERP systems (e.g., Business Central, Purchase to Pay systems, SAP, Oracle, Dynamics, Sage, or other equivalents).
- Excellent Microsoft Suite including Excel skills and confidence with data analysis.
- Experience implementing system upgrades or digital transformation initiatives.
- Strong leadership, communication, and problem-solving skills.
- Excellent attention to detail, analytical thinking and focus on process improvements
Benefits
- 22 Days Annual Leave + 3 Company Privilege Days
- Annual leave increase to 30 days linked to length of service
- Generous Company Pension Contributions (up to 12% employer contribution)
- Income Protection
- Paid Sick leave Scheme
- Educational Assistance Program, Paid Study & Exam Leave, Paid Professional Subscription
- Employee Assistance Program (EAP Scheme)
- Life Cover/Death in Service
- Hybrid-Working
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