Executive Assistant providing administrative support to Women's Behavioral Health leadership team. Managing calendars, correspondence, and organizational tasks for Highmark Health with a focus on confidentiality.
About the role
- Executive Assistant providing proactive support to Managing Partner at health consultancy firm. Responsible for diary management, correspondence, and organizational tasks to enhance efficiency and effectiveness.
Responsibilities
- This role provides comprehensive support to one of the CF Managing Partners
- Focused on supporting the Managing Partner to meet their professional commitments ensuring they is set up for success
- Able to strategically manage and organise a large volume of competing deadlines and thrive in a fast-paced environment
- Trusted partner to the Managing Partner, proactively managing his professional life
- Responsible for providing high-quality, proactive support ensuring that time, relationships, and priorities are managed with precision
- Core element of the job is strategic diary and schedule management
- Planning well ahead while accommodating day-to-day flexibility required, coordinating across time zones
- Maintaining accurate records of meetings, using CRM insights to support business development opportunities
- Preparing thoroughly for client engagements with clear communication and reliable follow-up
- Success in this role requires exceptional diary management in a fast-paced consulting environment where priorities shift
- Balancing competing demands – making space for urgent business development opportunities
- Confident management of correspondence, including oversight of email and LinkedIn inboxes
- Drafting responses and ensuring timely action is taken on urgent matters
- Supporting the Managing Partner’s professional profile, particularly through thoughtful social media activity
- Organising meetings and events, working closely with practice management and client delivery teams
- Planning seamless travel, coordinating logistics, and building trusted relationships with client EA teams
- Adhering to CF values; proactivity and thinking a few steps ahead is key
- Important to have an EA that works with a needed structure and design a process to allow the MP to thrive
- Candidate should be patient, kind, and empathic as this journey progresses
Requirements
- Educated to degree level or with equivalent experience
- Previous experience in professional services environment within an executive assistant capacity
- Experience supporting at c-suite level with personal work
- Exceptional diary management and organisational skills
- A passion for data and interpreting data to make a Partner successful
- Ability to work in a fast paced and quickly changing environment
- Ability to prioritise workload and work quickly to tight deadlines
- Proactive, flexible, organised and able to problem solve
- Polite, direct and a positive ‘can-do’ attitude
- Empathetic and understanding of workload pressures and able to distinguish between personal and professional
- Thriving in teamwork environment, prepared to support others and take a ‘lean in’ approach
- Interest in healthcare and making a social impact
- Strong verbal and written communication skills
- Excellent working knowledge of Microsoft Suite including Outlook and LinkedIn
- Previous experience of supporting leaders at Partner or CEO level
- Previous experience or shown knowledge of working with an individual with ADHD or other neurodiversity
Benefits
- Holiday entitlement: 25 days/year for staff and 30 days/ year for leadership, increasing by 1 day for every year of service up to a maximum of 35 days of holiday per year
- We contribute 7% of your salary into your pension, while you contribute 3% (or more if you like)
- Access to a flexible benefits programme giving you the chance to increase pension contributions, gain access to a health cash plan or benefit from a ClassPass subscription
- Annual leave purchase: employees with less than 35 days annual leave entitlement are able to purchase additional annual leave days
- Income protection: in the event of long-term incapacity and a qualifying claim, 75% of salary will be paid
- Enhanced sick pay benefit beyond Statutory Sick Pay for up to a total 12 weeks in any 12-month period
- Life insurance covering four times your basic salary in a tax-free lump sum payable to your beneficiaries in the event of your death whilst in service
- Enhanced family leave policies: additional pay for parents who have a baby or adopt
- Access to an interest free loan of up to £10,000
- Access to an interest-free season ticket loan, repayable by 12 monthly instalments
- Workplace nursery scheme: access to a scheme to help working parents save tax and NI on the cost of the nursery care
- Flexible working policy: including 44 remote working days to utilise in a way that suits your needs
- An Employee Assistance and Wellness Program: including access to telephone counselling, life coaching, interactive tools online and digital content downloadable from Lifeworks
- Seasonal flu jabs: provided by Boots annually
- Eye care tests: vouchers and discounts at Vision Express
- Ride to work scheme, saving up to 42% on bikes and cycling accessories at Evans Cycles
- Membership to the Health Service Journal (HSJ)
Job title
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Experience level
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