Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
CI
Hybrid Senior Administrative Assistant
Posted last month
About the role
- Senior Administrative Assistant II providing support to major fundraisers for WHOI's Development Office. Responsible for donor record management, budget monitoring, and administrative tasks.
Responsibilities
- Provides critical support to major and principal gift fundraisers by anticipating needs and prioritizing tasks
- Maintains and updates donor records in the Raiser’s Edge database
- Generates analytical reports and mailing lists
- Assists in proposal preparation and creates budgets and standardized documentation
- Drafts correspondence, reports and memos for fundraisers
- Plans and organizes staff appointments, meetings and travel
- Tracks Moves Management data in Raiser’s Edge database and runs scheduled reports
- Performs basic research tasks related to donors and potential donors
- Assists fundraisers with budget monitoring and vendor interactions
Requirements
- HS Diploma or GED
- 2+ years of administrative or office operations experience
- Proficiency in MS Office Suite
- Strong customer service acumen; exceptional communication skills
- Experience in data analysis and reporting
Benefits
- Comprehensive benefits package
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