Special Projects Administrator managing IT projects and supporting business operations at PSI. Coordinating initiatives and tracking deliverables in a fast - paced environment.
About the role
- Administration Manager providing high-level administrative support to CNMIO and CMIO at Monash Health. Involves managing diaries, coordinating meetings, and preparing reports in a fast-paced environment.
Responsibilities
- Provide confidential, high-level administrative and secretarial support
- Manage complex diaries, selected email correspondence, and meeting preparation
- Coordinate meetings, events, committees and travel, including acting as secretariat for high-level committees
- Prepare executive-level reports, papers, presentations and documentation
- Manage office processes, electronic filing systems, and consumables
- Support workforce administration including UKG management, mandatory training and KPI monitoring
- Liaise on behalf of the CNMIO and CMIO with internal stakeholders, consumer representatives, executive leaders and external partners
- Provide support to Clinical Informatics leaders for recruitment, onboarding, events and general administrative needs
Requirements
- Previous experience as an Executive Assistant, Program Administrator or Administration Manager
- Strong organisational and prioritisation skills
- Excellent writing skills and attention to detail
- Ability to handle sensitive and confidential matters professionally
- Experience coordinating events, meetings, and reports
- Well-developed interpersonal skills and confidence interacting with stakeholders at all levels
- Intermediate–advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote)
- Flexibility to support meetings and activities aligned to operational needs
- Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury E-recruit, LanPage, iPM) is desirable
Benefits
- Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
- Avenues to further develop your leadership and project management skills
- Mentorship and career guidance
- Support to attend relevant forums and conferences
- A supportive learning environment, should you wish to undertake postgraduate studies
- All our full-time employees have the opportunity to accrue a day off every four weeks.
- Salary packaging to increase your take-home pay.
- Access to on-site subsidised staff car parking and gym.
- Uniform and a comprehensive Employee Assistance Program (EAP).
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Senior Records Administrator part of the Records team at Appleyard Lees. Focused on operational efficiency and effective service delivery with hybrid working arrangement.
Senior Records Administrator at Appleyard Lees contributing to operational efficiency. Responsible for managing records and supporting the Records team with various administrative tasks.
Senior Records Administrator handling records management tasks at Appleyard Lees. Supporting Records Manager and improving service delivery in a hybrid working environment.
Administrator at DWIHN responsible for clinic operations and oversight of outpatient direct service clinics. Engage with clinical teams to ensure compliance with treatment standards and quality assurance.
Training Administration Intern supporting training activities in Topcon’s Training Centre located in Italy. Responsible for administrative support, logistics, and assisting trainers during sessions.
Equity Administrator managing equity compensation programs for employees at a healthcare services company. Ensuring compliance, accuracy, and excellent service for stakeholders while collaborating with finance and HR.
Project Documentation Administrator managing overall documentation for complex projects at Emerson, ensuring customer documentation requirements are met in a timely manner and achieving high customer satisfaction.
Training Administrator role at CooperVision providing administrative support to Operations Training leaders and maintaining compliance for training systems. The position requires administration experience and proficiency with Microsoft applications.
Apprenticeship Coach delivering high - quality training in business administration. Supporting learners through assessment and coaching, ensuring they achieve their goals and maximize potential.